Shelf Life Settings

Module Guide: Shelf Life Settings 

 Module Location 

 Utilities > Shelf Life Settings 

 Module Purpose 

 The  Shelf Life Settings  module is used to define the standard shelf life for various products or raw materials. This data serves as a critical parameter in inventory management, especially within an ERP system that requires quality control and stock rotation. By establishing a shelf life, the company can monitor and prevent the storage of expired goods. 

 1. Main View (Shelf Life List) 

 View Explanation 

 

 

 Shelf Life Table : 

 

 

 No. : The sequence number for the shelf life entry. 

 

 

 Shelf Life : The registered shelf life value (e.g., entries like 300, 365, 360). 

 

 

 Unit : The time unit for the shelf life, which can be "Day" or "Month". 

 

 

 

 

 This table displays a complete list of all registered shelf life parameters. Ideally, each entry will be used as a reference in the item master of the main system. 

 

 

 2. Add Shelf Life Page 

 View Explanation 

 

 

 Shelf Life : A numeric input field for the shelf life duration (e.g., 300, 12). 

 

 

 Time Unit : A choice between "Day" and "Month" using radio buttons. 

 

 

 Save / Cancel : Buttons to save the new shelf life entry or cancel the input. 

 

 

 3. Steps for Adding a Shelf Life 

 

 

 Navigate to the  Utilities > Shelf Life Settings  menu. 

 

 

 Click the add button (if available) to open the input form. 

 

 

 Enter the  Shelf Life  number (e.g., "365"). 

 

 

 Select the time unit, either  Day  or  Month . 

 

 

 Click  Save  to store the new entry, or  Cancel  to discard it. 

 

 

 4. Integrated Workflow & Business Process 

 

 

 Shelf Life Data Standardization : All new products/items entered into the master data will select one of the standard shelf lives from this menu. 

 

 

 Integration with Inventory Module : When goods are received in the warehouse, the system will refer to this shelf life data to automatically calculate the expiration date. 

 

 

 Quality & Compliance : Accurate shelf life data is crucial for compliance in the food, pharmaceutical, or chemical industries—areas with strict regulations regarding the distribution and sale of expired goods. 

 

 

 5. Tips & Important Notes 

 

 

 Ensure the shelf life unit and number are accurate and comply with the applicable product specifications and regulations. 

 

 

 Conduct periodic audits and updates of the shelf life data to accommodate new formulations or regulations from suppliers or government agencies. 

 

 

 Ensure all master items use the standardized shelf life logic defined here to facilitate the monitoring of expired stock and batch tracing throughout the supply chain.