# Sales Order

### **Module Guide: Sales Order (Direct Selling)**

#### **Module Location**

#### Direct Selling > Sales Order

#### **Module Objective**

#### The **Sales Order** module within Direct Selling is used to create and manage sales orders that originate from direct selling activities. Although its function is similar to the Sales Order in the regular Sales module, this module is specifically designed for the direct selling workflow.

### **1. Main View (Sales Order List)**

#### The main page of this module displays a list of all Direct Selling Sales Orders that have been created.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/X6Kimage.png)

#### **View Explanation & Filters**

#### This page is for viewing and managing all SOs from the direct selling channel.

- #### **Filters**: You can search for a specific SO by **Sales Order Number**, **Item Category**, **Is Active**, or a date range.
- #### **SO List**: The table below will display all SOs that match the filters, with columns such as **Sales Order Number**, **Customer**, **SO Date**, and **Sales Order Status**.

#### **Button Functions**

- #### **New Sales Order**: The primary button to create a new Direct Selling Sales Order.
- #### **Print This Document**: To print the details of a selected SO.
- #### **Change Status SO Document**: To change the status of a selected SO.

### **2. Steps to Create a Direct Selling Sales Order**

#### **Step 1: Create a New Order**

#### From the Main View, click the **New Sales Order** button to open the **Add Sales Order** form. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/ECrimage.png)

#### **Step 2: Fill in Header Information**

#### On the form that appears, fill in the general order information:

- #### **SO Date & Estimated Date**: Enter the date the order is created and the estimated shipping date.
- #### **Customer**: Select the customer who is placing the order.
- #### **Payment Type, Payment Schedule, Term Of Payment**: Set up the payment terms for this transaction.

#### **Step 3: Detail the Order Items**

1. #### In the detail table, click **\[+\] Multiple Item \[-\]** to add a row.
2. #### Select a product from the **List of Item** that appears, then return to the main form.
3. #### Fill in the **Qty** (Quantity), **Unit Price**, and **Discount (%)** columns if any.

#### **Step 4: Set Up Payment Terms (If Needed)**

#### Use the **Term Of Payment** table at the bottom to schedule payments if this transaction uses credit terms.

#### **Step 5: Save and Confirm**

#### After all data is filled in, use the buttons in the bottom-left section:

- #### **Save**: To save the SO as a draft. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/5eMimage.png)
- #### **Confirm**: To finalize and send the SO into the approval workflow. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/qq2image.png)
- #### **Cancel**: To cancel the entry. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/XIDimage.png)

### **Tips & Important Notes**

- #### This module is specifically designed for the direct selling workflow, which may differ in terms of order fulfillment and billing compared to regular sales.
- #### An SO that has been **Confirmed** will go into the next approval workflow, which is in the **Direct Selling Sales Order Inbox**.