# Sales Free Item

### **Module Guide: Free Item Program**

#### **Module Location**

#### Sales > Sales Trade Agreement > Sales Free Item

#### **Module Objective**

#### The **Sales** **Free Item** module is a tool for creating and managing promotional programs in the form of a "free gift" (e.g., Buy X, Get Y Free). The settings created here will be automatically applied by the system at the time of sales order creation if the promotion's terms and conditions are met.

### **1. Main View (Program List)**

#### The main page of this module displays a list of all free item promotion programs that have been created.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/941image.png)

#### **View Explanation**

#### This page is for viewing and managing all existing free item promotion programs.

- #### **Filter**: You can search for a specific program using the search bar based on the **Group Code**.
- #### **Program List**: The table below displays a summary of each program, with columns for **Group Code**, **Group Name**, **Last Update**, and **Updated By**.

#### **Button Functions**

- #### **New**: The primary button to create a new free item promotion program.
- #### **Delete**: To delete a selected program.

### **2. Steps to Create a Free Item Program**

#### **Step 1: Create a New Program**

#### From the Main View, click the **New** button to open the **Add Free Item** form.   
![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/uMdimage.png)

#### **Step 2: Fill in General Program Information**

#### Fill in all the general information at the top of the form:

- #### **Group Code & Group Name**: Provide a unique code and a clear name for your promotion program.   
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/DYJimage.png)
- #### **Period**: Define the start and end dates of the promotion period.   
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/WpQimage.png)
- #### **Option Category**: Select the target of this promotion.   
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/uKWimage.png)
    
    
    - #### **Category**: If the program applies to a specific customer category.
    - #### **Customer**: If the program only applies to specific customers.
- #### Move the selected category or customer from the left box to the **Selected Category** box on the right using the **>>** button.

#### **Step 3: Define the Purchase Condition**

#### In the first detail table (under Packet Code), enter the product(s) that the customer must purchase to get the gift. Fill in the **Item Code** (the conditional product's code) and **Qty** (the required quantity).   
![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/RZfimage.png)

#### **Step 4: Define the Free Product**

#### In the second detail table (on the right), enter the product that will be given as the gift. Fill in the **Free Item Code** (the free product's code) and **Free Qty** (the quantity of the free product).   
![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/URHimage.png)

#### **Step 5: Save the Program**

#### After all details are filled in, click the **Save** button in the bottom-left section to save and activate this promotion program. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/15Dimage.png)

### **Tips & Important Notes**

- #### This module is a powerful tool for boosting the sales of specific products. Ensure the promotion period and conditions are set correctly before saving.
- #### The **Accumulative** option likely means that the purchase condition can be accumulated from multiple transactions during the promotion period.
- #### Once this program is active, the system will **automatically add the free product** to a Sales Order if the customer and the purchased products meet the conditions you have set.