Reversable Journal

Detailed Module Guide: Reversible Journal

Module Location

General Ledger > Reversable Journal

Module Objective

The Reversable Journal module is a specific accounting tool used to create a journal entry at the start of a new accounting period that is the exact opposite of an adjusting journal entry made at the end of the previous period. Its purpose is to simplify the recording of transactions in the new period, especially for transactions related to accruals (accrued expenses or accrued revenue).

1. Main View (Reversable Journal List)

The main page of this module displays a list of all Reversible Journals that have been created.

View Explanation

This page is the central hub for viewing and managing all recorded reversing journals.

Filters: You can search for journals by Journal Number, Type, or a Start Date and End Date range.
Journal List: The table below will display a summary of each reversing journal entry. Its columns include Journal Number, Journal Date, Description, Reversed (status), and Reversed By (username).

Button Functions

New: The primary button to start the process of creating a new Reversible Journal.
Print: To print the voucher for a selected reversing journal (this button may appear after an entry is selected).

2. Steps to Create a Reversible Journal

The process of creating a Reversible Journal is different from a General Journal because you do not manually input debits and credits; instead, you select an existing journal to be reversed.

Step 1: Click the "New" Button

From the main view, click the New button in the bottom-left corner to open the Reversible Journal Entry form.

Step 2: Fill in the Header Information

On the form that appears, fill in the general information at the top:

Date: ❗Important! Enter the start date of the new accounting period. For example, if you want to reverse an adjusting journal from July 31, 2025, you should enter the date August 1, 2025.
Memo: Provide a clear description, for example, "Reversing Journal for July 2025 Accrued Salary Expense."

Step 3: Select the Journal to be Reversed

This is the most crucial step. The system will display a list of journals (likely adjusting entries from the previous period) in the detail table below.

Find and locate the journal entry you wish to reverse from the available list.
Check the box on the left of the corresponding journal row to select it.

Step 4: Save the Reversible Journal

After the journal to be reversed has been selected, click the Save button. The system will automatically create a new journal entry with debit and credit positions that are the reverse of the original journal you selected.

Tips & Important Notes

This module is an advanced accounting tool. Use it only to reverse accrual-type adjusting entries. Do not use it to correct errors.
The key to this process is selecting the correct Date, which is the first day of the next accounting period.
This process simplifies work. For example, after reversing an accrued salary expense, the Accounting team can record the actual salary payment in the new period by debiting the salary expense account normally, without needing to split the journal entry.

Revision #3
Created 29 July 2025 14:20:48 by Muhammad Ali Akbar
Updated 15 August 2025 09:48:45 by Muhammad Ali Akbar

Reversable Journal

Detailed Module Guide: Reversible Journal

Module Location

General Ledger > Reversable Journal

Module Objective

1. Main View (Reversable Journal List)

The main page of this module displays a list of all Reversible Journals that have been created.

View Explanation

This page is the central hub for viewing and managing all recorded reversing journals.

Filters: You can search for journals by Journal Number, Type, or a Start Date and End Date range.

Journal List: The table below will display a summary of each reversing journal entry. Its columns include Journal Number, Journal Date, Description, Reversed (status), and Reversed By (username).

Button Functions

New: The primary button to start the process of creating a new Reversible Journal.

Print: To print the voucher for a selected reversing journal (this button may appear after an entry is selected).

2. Steps to Create a Reversible Journal

The process of creating a Reversible Journal is different from a General Journal because you do not manually input debits and credits; instead, you select an existing journal to be reversed.

Step 1: Click the "New" Button

From the main view, click the New button in the bottom-left corner to open the Reversible Journal Entry form.

Step 2: Fill in the Header Information

On the form that appears, fill in the general information at the top:

Date: ❗Important! Enter the start date of the new accounting period. For example, if you want to reverse an adjusting journal from July 31, 2025, you should enter the date August 1, 2025.

Memo: Provide a clear description, for example, "Reversing Journal for July 2025 Accrued Salary Expense."

Step 3: Select the Journal to be Reversed

This is the most crucial step. The system will display a list of journals (likely adjusting entries from the previous period) in the detail table below.

Find and locate the journal entry you wish to reverse from the available list.

Check the box on the left of the corresponding journal row to select it.

Step 4: Save the Reversible Journal

After the journal to be reversed has been selected, click the Save button. The system will automatically create a new journal entry with debit and credit positions that are the reverse of the original journal you selected.

Tips & Important Notes

This module is an advanced accounting tool. Use it only to reverse accrual-type adjusting entries. Do not use it to correct errors.

The key to this process is selecting the correct Date, which is the first day of the next accounting period.

This process simplifies work. For example, after reversing an accrued salary expense, the Accounting team can record the actual salary payment in the new period by debiting the salary expense account normally, without needing to split the journal entry.