# Register Retur Report

### **Report Module Guide: Return Register Report**

#### **Module Location**

#### Sales > Reports > Sales Return Reports > Return Register Report

#### **Module Objective**

#### The **Return Register Report** module is used to generate a "register book" or a highly detailed transactional record of all sales return activities. This report provides raw, line-by-line data from each return, making it highly suitable for audits, in-depth tracing, and data verification.

### **1. Report Parameters (Filter)**

#### The main page of this module is a form containing various parameters to customize the report that will be generated.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/QJiimage.png)

#### Here is an explanation for each parameter:

- #### **Warehouse**:
    
    
    - #### Use this list box to filter the report based on the warehouse where the returned goods were received.
- #### **Customer**:
    
    
    - #### Select the customer scope for the report: **All**, **Category**, **Leader**, **Salesman**, or **Selected** (for a specific Customer).
- #### **Customer Date**:
    
    
    - #### Specify the **From** and **To** date range to define the period of returns to be displayed (e.g., August 1, 2025, to August 31, 2025).

### **2. Steps to Generate the Report**

#### **Step 1: Set Report Parameters**

#### Define the parameters you need, especially selecting the **Customer** scope and the **Customer Date** range.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/Ln7image.png)

#### **Step 2: Generate the Report**

#### After all parameters are set, click one of the two buttons in the bottom-left section of the page:

- #### **Display Report**: To preview the return register report directly on your screen. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/eemimage.png)
- #### **Export To MS Excel**: To download the report data in an Excel file format. 
    
    #### ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/NE8image.png)

### **3. Example of the Report View**

#### After you click, the system will generate a detailed report like the following, which details every return transaction.

#### **Report Explanation**: This report presents return data in a highly detailed register or log format, displaying one row for each item that was returned.

#### **Key Columns**:

- #### **Notes Number**: The reference number of the return document.
- #### **Customer Name**: The name of the customer who made the return.
- #### **Warehouse**: The destination warehouse for the returned goods.
- #### **Item Code, Item Name**: Details of the product that was returned.
- #### **Qty, Price, Amount**: The quantity and value details of each returned item.
- #### **Salesman**: The name of the salesperson associated with the original transaction.

### **Tips & Important Notes**

- #### Use this report for **audit purposes** or when you need the most complete details of every return transaction.
- #### This report is a recapitulation of the raw data from the **Sales Return** module.
- #### The **Export to MS Excel** feature is very useful for further processing of this register data, for example, to create pivot analyses.