# Purchase Return Report

### **Report Module Guide: Purchase Return Report**

#### **Module Location**

#### Purchasing > Reports > Purchase Return Report

#### **Module Objective**

#### The **Purchase Return Report** module is used to generate a detailed list of all return transactions or goods returns made to suppliers (vendors) within a specific period. This report is used to monitor, summarize, and analyze purchase return activities.

### **1. Report Parameters (Filter)**

#### The main page of this module is a form containing various parameters to customize the report that will be generated.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/wGBimage.png)

#### Here is an explanation for each parameter:

- #### **Report Type**:
    
    
    - #### Use this dropdown to filter the report by the type or category of the returned product (e.g., RAW MATERIAL).
- #### **Vendor**:
    
    
    - #### Select the vendor scope for the report: **All** or **Selected Vendor(s)**.
- #### **Period**:
    
    
    - #### Specify the **From** and **To** date range to define the period of returns to be displayed (e.g., August 1, 2025, to August 31, 2025).

### **2. Steps to Generate the Report**

#### **Step 1: Set Report Parameters**

#### Select all the parameters you need, especially defining the **Period** range.   
![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/7VEimage.png)

#### **Step 2: Generate the Report**

#### After all parameters are set, click one of the two buttons in the bottom-left section of the page:

- #### **Display Report**: To preview the return report directly on your screen. 
    
    #### ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/USkimage.png)
- #### **Export To Excel**: To download the report data in an Excel file format.   
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/qfIimage.png)

### **3. Example of the Report View**

#### After you click, the system will generate a detailed report like the following, which details every return transaction and links it to the initial documents.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/Dm3image.png)

#### **Report Explanation**: This report will display a list of all purchase return documents.

#### **Key Columns**:

- #### **Purchase Return**: Displays the Number and Date of the return document.
- #### **Goods Receipt**: Displays the Number and Date of the original goods receipt document.
- #### **Purchase Order**: Displays the Number and Date of the original Purchase Order.
- #### **Item Code, Item Name, Qty**: Details of the product and the quantity that was returned.

### **Tips & Important Notes**

- #### Use this report to **analyze return trends** from a specific vendor or for a specific product.
- #### This report is a recapitulation of the data input in the **Purchase Return** module. Ensure all return data has been recorded correctly.
- #### This report is very useful for the **Procurement and Warehouse teams** to track the complete document flow and goods return process.