# Purchase Coasting Sheet

### **Module Guide: Purchase Costing Sheet**

#### **Module Location**

#### Purchasing > Purchase Costing > Purchase Costing

#### **Module Objective**

#### The **Purchase Costing Sheet** module is used to calculate the total **landed cost** of goods. This module allows you to add and allocate additional costs (such as transportation, insurance, customs duties) to the value of goods that have been received from a supplier. The goal is to obtain a more accurate inventory value (COGS).

### **1. Main View (Costing Sheet List)**

#### The main page of this module displays a list of all Purchase Costing Sheet documents that have been created.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/KcAimage.png)

#### **View Explanation & Filters**

#### This page is for viewing and managing all additional cost allocation documents.

- #### **Filters**: You can search for a specific document by **Purchase Costing Sheet Number** or a date range (**Date From / Date To**).
- #### **Document List**: The table below will display all documents that match the filters, with columns such as **Purchase Costing Sheet Number**, **Purchase Order Number**, **Payable to**, and **Total Amount**.

#### **Button Functions**

- #### **New**: The primary button to create a new Purchase Costing Sheet.
- #### **Print**: To print the details of a selected document.
- #### **Delete**: To delete a selected document.

### **2. Steps to Create a Purchase Costing Sheet**

#### **Step 1: Create a New Document**

#### From the Main View, click the **New** button to open the **Add Purchase Costing Sheet** form. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/n1Himage.png)

#### **Step 2: Fill in Additional Cost Details**

#### On the form that appears, fill in the information regarding the additional cost incurred:

- #### **Document Date**: Enter the date the additional cost occurred.   
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/Ns3image.png)
- #### **Extra Cost**: Select the type of additional cost from the dropdown, for example, "Transportation Cost".   
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/71bimage.png)
- #### **Amount**: Enter the value of the cost.   
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/9Hkimage.png)
- #### **Payable to**: Specify to whom this cost must be paid, whether to the same **Vendor** or to **Others**.   
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/MKKimage.png)

#### **Step 3: Allocate the Cost to Goods Receipts**

1. #### In the **Goods Receipt** list box on the right, select one or more Goods Receipt documents to which you want to add the cost.   
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/hFAimage.png)
2. #### Click the **Get Detail** button. The system will display the item details from that goods receipt, and you can begin allocating this additional cost to those items. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/7izimage.png)

#### **Step 4: Save and Confirm**

#### After all data is filled in and the cost has been allocated, use the buttons in the bottom-left section:

- #### **Save**: To save the document as a draft. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/Tyfimage.png)
- #### **Confirm**: To finalize the document. This action will update the inventory value. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/1Pximage.png)
- #### **Cancel**: To cancel the entry. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/M5limage.png)

#### **Workflow & Integrated Business Process**

- #### This process is performed **after** goods have been received and a Goods Receipt document has been created.
- #### A confirmed Costing Sheet will update the **inventory value (COGS)** of the related items.
- #### This document will also create a **new payable** to the party designated in the **Payable to** column, which will be processed through the Accounts Payable module.

### **Tips & Important Notes**

- #### This module is crucial for an accurate **Cost of Goods Sold (COGS)** calculation, especially for imported goods that have many additional costs.
- #### Ensure you allocate costs correctly to all relevant items in a single shipment to get an accurate COGS value per item.