# Purchase Coasting Sheet Report

### **Report Module Guide: Additional Cost Report (Purchase Costing Sheet Report)**

#### **Module Location**

#### Purchasing > Reports > Additional Cost Report

#### **Module Objective**

#### The **Additional Cost Report (Purchase Costing Sheet Report)** module is used to generate a report that details all **Purchase Costing Sheet** documents. This report is used to summarize and review all additional costs (**landed cost**) such as transportation fees, insurance, or customs duties, that have been allocated to purchase transactions.

### **1. Report Parameters (Filter)**

#### The main page of this module is a form containing several parameters to customize the report that will be generated.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/9YIimage.png)

#### Here is an explanation for each parameter:

- #### **Purchase Costing Sheet Date**:
    
    
    - #### Specify the **From** and **To** date range to display costing sheet documents created within that period (e.g., August 1, 2025, to August 31, 2025).
- #### **Vendor**:
    
    
    - #### Filter the report by **All** vendors or a **Selected** vendor.

### **2. Steps to Generate the Report**

#### **Step 1: Set Report Parameters**

#### Define the date range in the **Purchase Costing Sheet Date** fields and select the **Vendor** scope.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/6YIimage.png)

#### **Step 2: Generate the Report**

#### After all parameters are set, click one of the two buttons in the bottom-left section of the page:

- #### **Display Report**: To preview the additional cost report directly on your screen. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/4CHimage.png)
- #### **Export To MS Excel**: To download the report data in an Excel file format. 
    
    #### ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/rhpimage.png)

### **3. Example of the Report View**

#### After you click, the system will generate a detailed report like the following, which details every additional cost allocation document.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/Rj5image.png)

#### **Report Explanation**: This report will display a list of all Purchase Costing Sheet documents within the selected period, although this example shows empty data ("Data Empty").

#### **Key Columns**:

- #### **Vendor Name**: The name of the main goods supplier.
- #### **Purchase Costing Sheet Number**: The reference number of the cost allocation document.
- #### **Purchase Order Number**: The related PO number.
- #### **Payable to**: The party to be paid for the additional cost.
- #### **Extra Cost**: The type of additional cost that was allocated.
- #### **Amount**: The value of the additional cost.

### **Tips & Important Notes**

- #### Use this report to summarize the **total additional costs** in a single period, which is useful for analyzing logistics and import costs.
- #### This report is a recapitulation of the data input in the **Purchase Costing Sheet** module.
- #### This is an important report for the **Accounting and Cost Control teams** to monitor **landed cost** and ensure that HPP (Cost of Goods Sold) is calculated accurately.