# Project Material Return

### **Module Guide: Project Material Return**

#### **Module Location**

#### Project > Project Material Return

#### **Module Objective**

#### The **Project Material Return** module is used to record the process of returning leftover or unused materials or goods from a project back to the warehouse. This process is crucial for ensuring the accuracy of inventory stock and for crediting the cost of unused materials back from the total project cost.

### **1. Main View (Return List)**

#### The main page of this module displays a list of all goods return documents from projects that have been created.

#### **View Explanation**

- #### **View**: This page is a history of all project goods return documents. You can see the **Goods Return Code,** the related **Project Name,** and its status.
- #### **Action Buttons**:
    
    
    - #### **\[New\]**: The primary button to create a new return document.

### **2. Steps to Record a Goods Return**

#### **Step 1: Create a New Return Document**

#### From the Main View, click the **\[New\]** button to open the **Add Return** form.

#### **Step 2: Select the Transaction Reference (Important!)**

#### On the form that appears, search for and select the original transaction references:

1. #### Select the **Project Code** from which the goods are originating.
2. #### Select the **Goods Shipment Requisition Code** (this is the document number from when the goods were issued from the warehouse).

#### **Step 3: Verify and Input the Return Quantity**

1. #### After you select the reference, the system will display the details of the items that were previously shipped to the project, including the **Quantity shipped**.
2. #### In the **Return Quantity** input column, enter the actual quantity of each item you are returning to the warehouse.

#### **Step 4: Confirm the Return**

#### After all the return quantities have been filled in, click the **\[Confirm\]** button to finalize the process. This action will trigger the process of adding the stock back into the warehouse.

#### **Workflow & Integrated Business Process**

- #### This module is the **reverse process** of the **Material Requisition Shipment**.
- #### After being confirmed and approved, this transaction will:
    
    
    - #### Add the stock quantity back to the warehouse.
    - #### Create a journal to credit the cost from the project, making the actual project cost calculation more accurate.

### **Tips & Important Notes**

- #### Always reference the original shipment document to ensure the **traceability** of materials moving in and out of the project.
- #### Recording the return of leftover material is crucial for the accuracy of the **final project cost** and the accuracy of **stock data**.
- #### This is an important module for **Project Administrators and Warehouse Staff**.