Project Budget

Module Guide: Project Budget (RAB)

Module Location

Project > Project Budget (RAB)

Module Objective

The Project Budget (Rencana Anggaran Biaya - RAB) module is the primary tool for creating, detailing, and managing the budget for a project. This module allows a project manager to define all estimated costs that will be incurred, both those originating from specific purchases of goods/services and from direct costs that will be charged to a specific account.

1. Main View (Budget List)

The main page of this module displays a list of all RAB documents that have been created for various projects.

View Explanation

• View: This page is a history of all RABs that have been submitted. You can see the RAB Document No., the related Project Name, the Base Amount (total budget value), and its status.

• Action Buttons:

  • [New]: The primary button to create a new RAB document.

2. Steps to Create a Project Budget

Step 1: Create a New Budget Document

From the Main View, click the [New] button to open the Add RAB form.

Step 2: Fill in Header Information

• Select the Sub Project from the dropdown for which you are creating the budget.

• Fill in the RAB document Date.

• You can use the Data Upload feature to import budget details from an external file (e.g., Excel).

Step 3: Detail the Cost Budget

You can detail the cost budget in two ways in the tables at the bottom:

1. Purchase Costs: In the top table, click [+] to add all Goods/Services that need to be purchased for the project, along with their estimated Quantity and Price.

2. Direct Costs: In the bottom table, click [+] to add all anticipated direct cost Accounts (e.g., labor costs, travel costs) along with their estimated Total Price.

Step 4: Submit the Budget

After all budget details have been entered, click the [Confirm] button to save and submit the RAB for the approval process.

Workflow & Integrated Business Process

• An approved Project Budget will become the baseline for controlling all expenditures related to the project.

• When other departments create a Purchase Requisition for this project, the system will be able to compare that request with the remaining available budget in the RAB.

Tips & Important Notes

• The Data Upload feature greatly speeds up the budget creation process, especially for large projects with hundreds of cost items.

• This module is the central tool for a Project Manager to plan and control the financial aspects of a project from start to finish.