# Project Activity Completion

### **Module Guide: Project Activity Completion (Activity Completion & Costing)**

#### **Module Location**

#### Project > Project Activity Completion

#### **Module Objective**

#### The **Project Activity Completion** module is a transactional module used to record the completion of a project stage or activity. More importantly, this module is used to record the realization or **actual cost** of all resources consumed to complete that activity, including **labor, materials, asset usage, and other costs**.

### **1. Main View (Completed Activity List)**

#### The main page of this module displays a list of all project activity completion documents that have been created.

#### **View Explanation**

- #### **View**: This page is a history of all project activities whose completion has been recorded.
- #### **Action Buttons**:
    
    
    - #### **\[New\]**: The primary button to create a new activity completion document.

### **2. Steps to Record Activity Completion**

#### **Step 1: Create a New Document**

#### From the Main View, click the **\[New\]** button to open the **Add Completion** form.

#### **Step 2: Select the Project Activity**

#### On the form that appears, select the **Project Code, Stage Name,** and **Activity Name** that has been completed.

#### **Step 3: Record Cost Realization (Important!)**

#### In the **Resource List** section, record all actual costs incurred during the activity's execution:

- #### **People**: Add labor data (employees/teams) involved, along with their costs.
- #### **Asset**: Record the usage of assets (e.g., machine hours) for this activity.
- #### **Miscellaneous**: Record other relevant miscellaneous costs.
- #### **Item/Service Usage**: This section will display the materials that have been issued from the warehouse for this activity, with the data originating from the **Project Material Requisition**.

#### **Step 4: Confirm Completion**

#### After all actual costs are recorded, click the **\[Confirm\]** button. This action will officially charge these costs to the project and mark the activity as complete.

#### **Workflow & Integrated Business Process**

- #### This module is the point where **actual costs are recorded against the project budget**.
- #### The data you input here will become the main source for the **'Realization' or 'Actual'** column in the **Project Realization (Budget vs. Actuals) Report**.

### **Tips & Important Notes**

- #### Disciplined recording in this module is the **key to effective project cost control**.
- #### Ensure all resources used (people's time, materials, etc.) are recorded accurately so that the project's profitability calculation is valid.
- #### This is the primary work module for **Project Coordinators and Project Managers**.