Project Activity Completion

Module Guide: Project Activity Completion (Activity Completion & Costing)

Module Location

Project > Project Activity Completion

Module Objective

The Project Activity Completion module is a transactional module used to record the completion of a project stage or activity. More importantly, this module is used to record the realization or actual cost of all resources consumed to complete that activity, including labor, materials, asset usage, and other costs.

1. Main View (Completed Activity List)

The main page of this module displays a list of all project activity completion documents that have been created.

View Explanation

• View: This page is a history of all project activities whose completion has been recorded.

• Action Buttons:

  • [New]: The primary button to create a new activity completion document.

2. Steps to Record Activity Completion

Step 1: Create a New Document

From the Main View, click the [New] button to open the Add Completion form.

Step 2: Select the Project Activity

On the form that appears, select the Project Code, Stage Name, and Activity Name that has been completed.

Step 3: Record Cost Realization (Important!)

In the Resource List section, record all actual costs incurred during the activity's execution:

• People: Add labor data (employees/teams) involved, along with their costs.

• Asset: Record the usage of assets (e.g., machine hours) for this activity.

• Miscellaneous: Record other relevant miscellaneous costs.

• Item/Service Usage: This section will display the materials that have been issued from the warehouse for this activity, with the data originating from the Project Material Requisition.

Step 4: Confirm Completion

After all actual costs are recorded, click the [Confirm] button. This action will officially charge these costs to the project and mark the activity as complete.

Workflow & Integrated Business Process

• This module is the point where actual costs are recorded against the project budget.

• The data you input here will become the main source for the 'Realization' or 'Actual' column in the Project Realization (Budget vs. Actuals) Report.

Tips & Important Notes

• Disciplined recording in this module is the key to effective project cost control.

• Ensure all resources used (people's time, materials, etc.) are recorded accurately so that the project's profitability calculation is valid.

• This is the primary work module for Project Coordinators and Project Managers.