# Project Accountability

### **Report Module Guide: Project Accountability Report**

#### **Module Location**

#### Project > Project Budget > Project Accountability

#### **Module Objective**

#### The **Project Accountability Report** module is used to generate a final comparison report between the **Budget (RAB)** and the **Cost Realization (IRM)**. Unlike the Realisation Report which also tracks purchase requests, this report is more focused on the direct comparison between the initial plan and the actual costs that have been incurred.

### **1. Report Parameters (Filter)**

#### The main page of this module is a form containing various parameters to customize the report that will be generated.

#### Here is an explanation for each parameter:

- #### **Project Code**: The primary filter to select the specific project whose accountability you want to see.
- #### **Period**: Specify the date range for the cost realization to be displayed.
- #### **Project Status**: Filter by the current status of the project.

### **2. Steps to Generate the Report**

#### **Step 1: Set Report Parameters**

#### Select the relevant **Project Code** and define the **Period** you wish to review.

#### **Step 2: Generate the Report**

#### After all parameters are set, click one of the two buttons at the bottom:

- #### **\[Display\]**: To preview the comparison report directly on your screen.
- #### **\[Export to MS Excel\]**: To download the report data in an Excel file format.

### **3. Reading the Report (Report Content)**

#### The generated report is a side-by-side comparison table between Budget and Realization.

#### **Main Column Explanation**

- #### **RAB**: Displays the initial budget for each cost item as planned in the **Project Budget (RAB)** module.
- #### **IRM (Item Receipt Material)**: Displays the actual cost of the goods or services that have been received, which represents the cost realization.

#### **How to Analyze**: By comparing the total of the **RAB** column with the total of the **IRM** column, you can quickly see if the project is **over budget** (realization > budget) or **under budget** (realization < budget).

### **Tips & Important Notes**

- #### This report is a very important **final evaluation tool** for **Project Managers and Finance Management** to measure the success of a project's cost management.
- #### Use this report as the basis for a **project closing report**.