Maintenance Period

Module Guide: Maintenance Period 

 Module Location 

 Settings > Maintenance - Fixed Assets > Maintenance Period 

 Module Purpose 

 The  Maintenance Period  module functions as a planning calendar for maintenance activities. Unlike the  Asset Usage Period , which is based on operational cycles (hours, km), this module is used to define a specific  time window  or calendar period (e.g., "Annual Maintenance 2025," "Q4 Inspection Schedule") during which a series of maintenance activities will be planned and executed. 

 1. Main View (Maintenance Period List) 

 The main page displays all calendar-based maintenance schedules or periods that have been defined. 

 View Explanation 

 

 

 Filter : Allows for a quick search based on  Period Code . 

 

 

 Period List Table : 

 

 

 Period Code : A unique code for each schedule period. 

 

 

 Period Name : A descriptive name for the schedule (e.g., "2025 Machine Audit Schedule"). 

 

 

 Period Type : Describes the type of schedule (e.g., Daily, Monthly). 

 

 

 Period Start Date : The start date of the maintenance time window. 

 

 

 Period End Date : The end date of the maintenance time window. 

 

 

 

 

 Currently, the table shows "...No Data...", which means no schedules have been created. 

 

 

 Action Buttons : 

 

 

 New : Opens the form to create a new maintenance period. 

 

 

 Delete : Deletes the selected period. 

 

 

 

 

 2. Add Maintenance Period Page 

 This form is used to define a specific maintenance period. 

 View Explanation 

 

 

 Basic Information : 

 

 

 Period Code  and  Period Name : A unique identity and description for the schedule (e.g., "SHUTDOWN-OCT25," "October 2025 Plant Maintenance"). 

 

 

 Start Date  and  End Date : To define the exact date range when this maintenance schedule is applicable. 

 

 

 Schedule Type : The frequency or basis of the schedule within the period (e.g.,  Daily ). 

 

 

 

 

 Asset List : Determines the scope of assets included in this schedule. 

 

 

 All Assets : If selected, this schedule applies to all registered assets. 

 

 

 Select Assets : Allows the user to select specific assets to be included in the maintenance plan for this period. 

 

 

 

 

 Cancelled : A checkbox to mark whether this maintenance period has been cancelled. 

 

 

 3. Steps to Create a Maintenance Period 

 

 

 From the main page, click the  New  button. 

 

 

 Fill in the  Period Code  and  Period Name . 

 

 

 Set the  Start Date  and  End Date  to create the maintenance time window. 

 

 

 Select the  Schedule Type . 

 

 

 Specify whether the schedule applies to  All Assets  or  Select Assets . 

 

 

 Click  Save . 

 

 

 4. Integrated Workflow & Business Process 

 

 

 Large-Scale Maintenance Planning : This module is ideal for planning coordinated maintenance activities that involve many assets at once, such as an  annual plant shutdown . 

 

 

 Basis for Work Plan Creation : The period created here becomes the basis for the Maintenance Manager to create a more detailed  Maintenance Work Plan . The system will present a list of all assets that must be maintained within the specified date range. 

 

 

 Resource Allocation : By knowing there is a major maintenance schedule (e.g., from October 20 to November 20), the maintenance department can plan the allocation of technicians, order spare parts, and inform the production department about potential  downtime . 

 

 

 Schedule Compliance Monitoring : This module allows management to track whether the maintenance plan set for a specific period (e.g., Q4) was successfully executed according to the schedule. 

 

 

 5. Tips & Important Notes 

 

 

 This module focuses on  when  maintenance is done (calendar-based), while the  Asset Usage Period  module focuses on the  trigger  for maintenance (usage-based). They complement each other. 

 

 

 Use clear naming for the  Period Name  (e.g., "2025 Year-End Maintenance") to make it easily identifiable. 

 

 

 The  All Assets option should be used with care as it can generate a very large work plan. This option is best suited for general inspection activities or full-scale simultaneous maintenance.