# List of Outstanding Receivables

### **Module Guide: Outstanding Receivables**

#### **Module Location**

#### Accounts Receivable > Outstanding Receivables

#### **Module Objective**

#### The **List of Outstanding Receivables** module is the primary work tool for the Accounts Receivable (AR) team. This module has two main functions:

1. #### **Viewing the Receivables List**: Displays a list of all customer invoices that are unpaid (outstanding) as of a specific date.
2. #### **Revaluation**: Performs a revaluation process for receivables in foreign currencies to recognize any foreign exchange gain or loss at the end of the period.

### **1. Main View (Receivables List)**

#### The main page of this module displays a list of all outstanding receivables along with the tools to perform a revaluation.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/yvtimage.png)

#### **View Explanation & Filters**

- #### **Customer Filter**: You can search for receivables from a specific customer using the **Customer** search bar.
- #### **Date Filter**: The **As Of Date** parameter is the key filter. Enter a date to see all receivables that are still outstanding as of that date (e.g., August 1, 2025).
- #### **Receivables List**: The table in the middle will display all unpaid invoices according to the selected filters. The table currently shows "...No Record...".

#### **Column Explanation**

- #### **Customer**: The name of the customer who has the receivable.
- #### **Invoice Number**: The number of the unpaid sales invoice.
- #### **Invoice Date**: The date the invoice was issued.
- #### **Due Date**: The payment due date for the invoice.
- #### **Remaining Amount**: The remaining balance of the receivable that has not been paid.

### **2. Usage Steps**

#### **A. Viewing the Receivables List**

1. #### Open the **Outstanding Receivables** module.
2. #### Set the date in the **As Of Date** filter according to the period you want to see. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/XBqimage.png)
3. #### Click **Show All** to display all receivables or use the **Customer** filter and click **Search** for a specific customer. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/QFWimage.png) ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/WpNimage.png)

#### **B. Performing a Receivables Revaluation**

#### This process is typically done at the end of the month.

1. #### Display the receivables list as in the steps above.
2. #### Update the exchange rate values in the **BI Rate** table on the left according to the prevailing period-end rates.
3. #### Select one or more invoices in a foreign currency to be revalued by checking the box in the leftmost column.
4. #### Click the **Calculate** button to see the calculation of the foreign exchange gain/loss.
5. #### Click the **Revalue** button to process and automatically create the foreign exchange adjustment journal.

### **Tips & Important Notes**

- #### Use the **As Of Date** to view the history of outstanding receivables on a specific date in the past, which is useful for analysis.
- #### The **Revalue** feature is an important accounting process during the monthly closing to ensure the value of foreign currency receivables is presented accurately in the financial statements.
- #### This module is the primary work tool for the **Accounts Receivable (AR) and Finance teams** to manage collections and ensure the accuracy of financial reporting.