# Kokola Group Shipment vs Receipt

### **Report Module Guide: Kokola Group Shipment vs Receipt**

#### **Module Location**

#### Inventory > Reports > Delivery Order > Kokola Group Shipment vs Receipt

#### **Module Objective**

#### The **Kokola Group Shipment vs Receipt Report** is a reconciliation report used to compare the quantity of goods shipped (based on a Delivery Order) with the quantity of goods received (based on a Goods Receipt) for internal transactions within the "Kokola Group". This report is crucial for identifying any differences or discrepancies during the process of transferring goods between entities or branches.

### **1. Report Parameters (Filter)**

#### The main page of this module is a simple form for defining the report period.

- #### **Delivery Order Date**:
    
    
    - #### Specify the shipping date range in the **From** and **To** fields that you wish to reconcile.

### **2. Steps to Generate the Report**

#### **Step 1: Set Report Parameters**

#### Define the Delivery Order date range you wish to check.

#### **Step 2: Generate the Report**

#### After the parameters are set, click one of the two buttons at the bottom:

- #### **\[Display Report\]**: To preview the comparison report directly on your screen.
- #### **\[Export to MS Excel\]**: To download the report data in an Excel file format.

### **3. Reading the Report (Report Content)**

#### The generated report will be a side-by-side comparison list for each item shipped in the selected period.

#### **Key Column Explanation**

- #### **Delivery Order Number**: The shipping document from the source location.
- #### **Shipped Quantity**: The quantity recorded when the goods were shipped.
- #### **Goods Receipt Number**: The receipt document at the destination location.
- #### **Received Quantity**: The quantity recorded when the goods were received.
- #### **Difference Quantity**: The most important column. This column automatically calculates the difference between the **Shipped Quantity** and the **Received Quantity**. A non-zero number in this column indicates a problem that requires further investigation.

### **Tips & Important Notes**

- #### This is a very important **audit and control tool** for intercompany or inter-branch transactions within a group.
- #### Use this report to track goods that are **lost, short-shipped, or damaged** during transit and to ensure the accuracy of stock records at both the shipping and receiving locations.
- #### This is a crucial report for the **Internal Logistics and Internal Audit teams**.