# Invoice Payment

### **Report Module Guide: Invoice Payment Report**

#### **Module Location**

#### Accounts Payable > Reports > Invoice Payment

#### **Module Objective**

#### The **Invoice Payment Report** module is used to generate a comprehensive report that tracks the status of all purchase invoices received from suppliers (vendors). This report is a primary work tool for managing the payable payment cycle, from viewing unpaid invoices to those that are fully paid.

### **1. Report Parameters (Filter)**

#### The main page of this module is a form containing various parameters to customize the report that will be generated.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/yBRimage.png)

#### Here is an explanation for each key parameter:

- #### **Vendor**:
    
    
    - #### Filter the report by **All** vendors, **Category**, or a **Selected** (Specific Vendor).
- #### **Invoice Date / Invoice Due Date**:
    
    
    - #### Use these filters to search for invoices based on their issue date range (**Invoice Date**) or their due date range (**Invoice Due Date**).
- #### **Invoice Status**:
    
    
    - #### A very important filter to select invoices based on their payment status, such as **Not Paid**, **Outstanding Payables**, or **Paid**.
- #### **Display Order**:
    
    
    - #### Choose the criteria for sorting the data on the report, for example, by **Account Name** (Vendor Name).

### **2. Steps to Generate the Report**

#### **Step 1: Set Report Parameters**

#### Select all the parameters you need, especially defining the **Invoice Status** and the relevant date range.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/z7Zimage.png)

#### **Step 2: Generate the Report**

#### After all parameters are set, click one of the two buttons in the bottom-left section of the page:

- #### **Display Report**: To preview the invoice payment report directly on your screen. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/0Rgimage.png)
- #### **Export To MS Excel**: To download the report data in an Excel file format. 
    
    #### ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/DDYimage.png)

### **3. Example of the Report View**

#### After you click, the system will generate a detailed report like the following, which details every invoice and its payment status.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/a4aimage.png)

#### **Report Explanation**: This report displays a detailed list of every purchase invoice from vendors.

#### **Key Columns**:

- #### **Vendor**: The name of the supplier.
- #### **INVOICE**: This section details the **Receive date**, **Due date**, and **Total Invoice Amount**.
- #### **Paid Invoice Amount (exclude PPN)**: Shows the amount that has already been paid for that invoice.

### **Tips & Important Notes**

- #### Use the **Invoice Status** filter with the **'Outstanding Payables'** option to create a worklist of invoices that need to be scheduled for payment soon.
- #### This report is very important for the **Accounting (AP - Account Payable) and Finance teams** to manage payment schedules and maintain good relationships with vendors.
- #### The **Export to MS Excel** feature is useful for creating weekly or monthly payment plans.