# General Ledger

### **Report Module Guide: General Ledger**

#### **Module Location**

#### General Ledger > Report > General Ledger

#### **Module Objective**

#### The **General Ledger** report module is used to generate a detailed list of all transactions (debits and credits) that have been recorded for a specific account or all accounts within a selected time period. This report is the primary "book of record" in accounting and is crucial for transaction tracing, analysis, and account balance reconciliation.

### **1. Report Parameters (General Ledger Filter)**

#### The main page of this module is a form containing various parameters to customize the General Ledger report you wish to generate.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/xVJimage.png)

#### Here is an explanation for each parameter:

- #### **Account**:
    
    
    - #### Select **All Account** to display the general ledger for all accounts.
    - #### Select **Selected Account** to display the transaction details for a single, specific account that you choose from the adjacent dropdown.
- #### **Currency**:
    
    
    - #### Choose how currency values will be displayed, either in **Respective Currency** (original transaction currency) or **Base Currency** (company's base currency).
- #### **Date**:
    
    
    - #### Specify the **From** and **To** date range to define the period of transactions you want to display (e.g., July 1, 2025, to July 31, 2025).
- #### **Display Cost Center**:
    
    
    - #### Check **Yes** if you want to display the Cost Center column on the report to see the allocation for each transaction.
- #### **Cost Center**:
    
    
    - #### Use this dropdown to filter and only display transactions allocated to a specific department or Cost Center.

### **2. Steps to Generate the Report**

#### **Step 1: Set Report Parameters**

#### Select all the parameters you need in the **General Ledger Filter** section. The most commonly used combination of filters is selecting a specific **Selected Account** and defining a **Date** range. 

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/W63image.png)

#### **Step 2: Generate the Report**

#### After all parameters are set, click the **Display Report** button in the bottom-left section of the page to view the General Ledger report. 

#### ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/RcWimage.png)

### **Tips & Important Notes**

- #### The General Ledger report is the "heart" of accounting records. Use this report to trace the history of transactions in detail for a specific account.
- #### During monthly reconciliation, this report is essential for verifying the ending balance of an account by reviewing all the transactions that make up that balance.
- #### For departmental cost analysis, use the **Cost Center** filter to see all transactions charged to that department.