# Financial Projection ### **Detailed Module Guide: Financial Projection** #### **Module Location** #### General Ledger > Budget > Financial Projection #### **Module Objective** #### The **Financial Projection** module is used to create an estimate or forecast of the company's future financial performance. Unlike a Budget, which is a target or limit, a Projection is a realistic estimate of revenue and expenses that are likely to occur. This module often uses historical data as a reference to create more accurate forecasts. ### **1. Main View (Financial Projection List)** #### When you open the module, you will see the main page containing a list of all Financial Projection documents that have been created. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/p82image.png) #### **View Explanation** This page is the dashboard for managing and monitoring all projection documents. - #### **Filters:** You can search for specific documents using various criteria: - #### By **FPCode** (Financial Projection Code). - #### By a date range using **Start Date** and **End Date**. - #### By **Document Status Filter** and **Approval Status Filter**. - #### **Projection List:** The table below will display all documents matching the filters. The table currently shows "...No Data Available..." because no documents have been created in the selected date range. - #### **Main Columns:** The important columns that will be displayed include **FPCode**, **Date**, **Memo**, **Cost Center**, **Amount**, **Status**, and **Approval**. #### **Button Functions** - #### **New:** The button to create a new Financial Projection document. ### **2. Steps to Create a New Financial Projection** #### The following is a guide to creating a Financial Projection document. #### **Step 1: Click the "New" Button** #### From the main view, click the **New** button ![Screenshot 2025-07-28 144757.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/screenshot-2025-07-28-144757.png) #### located in the bottom-left section to open a new submission form. #### **Step 2: Fill in the Header Information (General Information)** #### Once the form opens, fill in the general information in the upper section: - #### **Journal Date:** Fill in with the date the projection is created. By default, it will be filled with today's date (July 28, 2025). #### ![Screenshot 2025-07-29 090519.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/screenshot-2025-07-29-090519.png) - #### **Memo:** Provide a clear description of the projection's content, for example: "HORECA Sales Revenue & Expense Projection - Semester 2 2025". #### ![Screenshot 2025-07-29 090607.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/screenshot-2025-07-29-090607.png) - #### **Cost Center:** Select the department whose performance is being projected. #### ![Screenshot 2025-07-29 090640.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/screenshot-2025-07-29-090640.png) - #### **Financial Projection Period:** Select the projection period year, for example, 2025. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/zhdimage.png) - #### **Data Upload:** You can attach a supporting file if available. #### ![Screenshot 2025-07-29 090831.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/screenshot-2025-07-29-090831.png) #### **Step 3: Fill in the Projection Details** In the table section below, detail each projection item one by one. This is the most critical part of the process. - #### **Account ID:** Enter the revenue or expense account code to be projected. The **Account Name** will appear automatically. ![Screenshot 2025-07-29 091035.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/screenshot-2025-07-29-091035.png) ![Screenshot 2025-07-29 091100.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/screenshot-2025-07-29-091100.png) - #### **Financial Projection Month:** Select the month being projected (e.g., July). #### ![Screenshot 2025-07-29 091126.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/screenshot-2025-07-29-091126.png) - #### **Actual (2024):** This column will display the actual data from the previous year (2024). Use this number as your primary reference. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/nsDimage.png) - #### **Amount (2025):** Enter your projection figure for the current year (2025) in this column. You can increase or decrease it from the 2024 actual figure based on targets or market conditions. #### ![Screenshot 2025-07-29 091155.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/screenshot-2025-07-29-091155.png) - #### **Description:** Provide specific notes if there are certain assumptions made in creating the projection. #### ![Screenshot 2025-07-29 091216.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/screenshot-2025-07-29-091216.png) - #### To add a new row, click the **+** icon. ![Screenshot 2025-07-29 091243.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/screenshot-2025-07-29-091243.png) #### **Step 4: Saving and Confirmation** Use the buttons in the bottom-left section to finish: - #### **Save:** To save the projection as a draft. You can still edit it later. ![Screenshot 2025-07-29 091315.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/screenshot-2025-07-29-091315.png) - #### **Confirm:** To finalize and submit the document. Once confirmed, the document will enter the approval workflow. ![Screenshot 2025-07-29 091341.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/screenshot-2025-07-29-091341.png) - #### **Back:** To cancel and return to the main page. ![Screenshot 2025-07-29 091400.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/screenshot-2025-07-29-091400.png) ### **Tips & Important Notes** - #### Use the **Actual (2024)** column as a baseline or reference when creating the projection for the **Amount (2025)** to make your estimate more accurate and realistic. - #### Remember, a **Financial Projection** is different from a **Budget**. A Projection is a *forecast* of what is likely to happen, whereas a Budget is a *target* or *limit* that must be achieved or not exceeded. - #### After pressing **Confirm**, this document will most likely go to a "Financial Projection Inbox" to be reviewed by a superior, following a workflow similar to the Budget Plan.