# Distributor

### **Module Guide: Distributor**

#### **Module Location**

#### Sales > Customer > Distributor

#### **Module Objective**

#### The **Distributor** module is a highly comprehensive master data hub, specifically designed to manage all information related to distributor partners. This module not only records basic data but also covers operational capacity, business requirements, and all complex **trading terms** such as discounts and rebates.

### **Steps to Manage Distributor Data**

#### To register or edit distributor data, you will go through several detailed sections or tabs.

#### **Step 1: Fill in Distributor Data**

#### This section records the basic legal and contact information of the distributor.

- #### **Basic Information**: Fill in the **Document ID**, **Customer Code**, **Customer (Distributor Name)**, **Address**, **Regional**, and other contact details.   
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/MPkimage.png)
- #### **Legal Documents**: Upload important documents such as **NPWP** (Tax ID Number), **SPPKP** (Taxable Entrepreneur Confirmation Letter), **SIUP** (Business Trading Permit), **AKTE PENDIRIAN** (Deed of Establishment), and **TDP** (Company Registration Certificate) using the available **Upload** buttons.  
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/wyfimage.png)

#### **Step 2: Fill in Distributor Condition**

#### This section documents the operational capacity and market reach of the distributor.

- #### **Operational Capacity**: Enter data such as **Number Of Branches**, **Number Of Warehouse**, **Number Of Armada (Fleet)**, and **Number Of Salesman**.  
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/3FUimage.png)  
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/lBNimage.png)
- #### **Other Business Information**: Complete data such as **Sales Target**, information on **Cooperation with Other Principals**, and **Distribution Area**.  
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/VKDimage.png)  
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/UdWimage.png)

#### **Step 3: Fill in Business Condition**

#### This section defines the financial requirements and formal agreements with the distributor.

- #### **Agreement**: Enter details such as **MOU Number**, **MOU Valid Date**, **Regional**, and **Product**.  
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/smAimage.png)
- #### **Financial & Credit**: Set up information for **Bank Guarantee**, **Credit Limit**, **Limit Over Due**, and **Payment Term**.  
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/hU2image.png)  
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/lgyimage.png)

#### **Step 4: Set Up Trading Terms**

#### This is the most detailed section that governs all commercial schemes with the distributor.

- #### **Discounts & Rebates**: For each type of program (e.g., **Disc Regular, Fixed Rebate, Opening New Store, Promo Fund, Return**), fill in the percentage column **(%)** as well as the start period (**p.awal**) and end period (**p.akhir**) for the program's validity.  
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/keJimage.png)  
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/u6wimage.png)  
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/IGTimage.png)

#### **Step 5: Save and the Approval Process**

#### After all data in all sections has been completely filled in:

1. #### Review all the information that has been input.
2. #### Click the **Save** button to save the new distributor data or existing changes. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/gPNimage.png)
3. #### The saved document will then go through the internal approval workflow shown at the bottom of the form (Submit by DBDL, Approve by LEAD, etc.).

### **Tips & Important Notes**

- #### This module is the **single source of truth** for all commercial agreements with distributors. Ensure all data, especially in the **Trading Term** section, is filled in accurately.
- #### The discount and rebate settings here will likely be **automatically applied** to every sales transaction made by that distributor.
- #### The comprehensive data entry required for this module necessitates **coordination between various teams**, such as the Sales, Finance, and Legal teams.