# Deposit Report

### **Report Module Guide: Deposit Report (Sales/Purchase)**

#### **Module Location**

#### Finance > Reports > Deposit Report

#### **Module Objective**

#### The **Deposit Report** module is used to generate a detailed report of all outstanding deposit transactions. This report can display down payments received from customers (**Sales** type) as well as down payments given to suppliers (**Purchase** type), with a focus on deposits that are still active or have not been fully used.

### **1. Report Parameters (Filter)**

#### The main page of this module is a form containing various parameters to customize the report that will be generated.

#### Here is an explanation for each parameter:

- #### **Menu**:
    
    
    - #### The primary filter to select the type of deposit you want to see: **Sales** (for down payments from customers) or **Purchase** (for down payments to suppliers).
- #### **Customer Name**:
    
    
    - #### Filter the report for a specific customer or customer group.
- #### **Report Date**:
    
    
    - #### Specify the reference date ("as of" date) for the report.
- #### **Show All**:
    
    
    - #### Select **only Partially Paid/Unpaid** to focus on deposits that are still active or have a remaining balance.

### **2. Steps to Generate the Report**

#### **Step 1: Set Report Parameters**

#### Define the parameters you need, for example, select **Menu: Sales** and check **only Partially Paid/Unpaid**.

#### **Step- 2: Generate the Report**

#### After the parameters are set, click the **Display Report** button at the bottom.

### **3. Reading and Using the Report**

#### The generated report is interactive and displays the details of outstanding deposits according to your filters.

#### This report displays details such as:

- #### **Document Number**: The cash document number for the deposit.
- #### **Settlement Number**: The settlement document number if the deposit has been applied.
- #### **Payment Status**: The current status of the deposit.

#### **Interactive Features**:

- #### You can perform advanced filtering directly in each column header (e.g., Select value).
- #### You can export the data to various formats (Copy, CSV, Excel, PDF) using the buttons in the top-right corner.

### **Tips & Important Notes**

- #### The **only Partially Paid/Unpaid** filter is the most efficient way to see all active down payment liabilities.
- #### This report provides a more **modern and functional** appearance with its per-column filtering and complete export features.
- #### This is an important operational report for the **AR (Account Receivable) and AP (Account Payable)** teams for managing down payments.