# Delivery Order Inbox

### **Module Guide: Delivery Order Inbox**

#### **Module Location**

#### Inventory > Delivery Order > Delivery Order Inbox

#### **Module Objective**

#### The **Delivery Order Inbox** module serves as the approval center for all **Delivery Order** documents that have been created. Before goods are physically shipped out of the warehouse and the stock is permanently reduced, a manager (e.g., a Warehouse Head) must review and give final approval to the shipping document.

### **1. Main View (Delivery Order List)**

#### The main page of this module is an "inbox" that displays all Delivery Order documents requiring your approval.

#### **View Explanation**

#### This page provides a summary of all shipping documents that are awaiting approval.

- #### **Filters**: You can search for a specific document by **Delivery Order Number**, a **Date** range, **Item/Service Category**, or **Shipping Status**.
- #### **Document List**: The table below will display all Delivery Orders awaiting action, with columns such as the **Delivery Order Number**, the related **Sales Order Number**, the **Customer**, and the **Approval Status**.

### **2. Approval Process Steps**

#### The following is the standard workflow for an approver.

#### **Step 1: Access the Inbox**

#### Open the **Delivery Order Inbox** module to see the list of shipments that require approval.

#### **Step 2: Review the Shipment Details**

#### Click on one of the rows in the table to open the detail view of that Delivery Order. In the detail page, you can re-check the conformity of the items, quantity, customer, and shipping address before the goods depart.

#### **Step 3: Provide Approval**

#### After you review the Delivery Order details in Step 2, you will find a button to grant approval (e.g., an **"Approve"** button) **within that detail page**. Click the appropriate button to complete the review process.

#### **Workflow & Integrated Business Process**

1. #### A Delivery Order document is created and confirmed by a warehouse staff.
2. #### The document automatically enters the queue in this **Inbox**.
3. #### A manager reviews and approves it.
4. #### After approval, the Delivery Order is considered final, and the process of **permanently reducing the stock** is executed by the system. This document also becomes the basis for the finance team to create the **Sales Invoice**.

### **Tips & Important Notes**

- #### This approval process is the **final control step** before the goods physically leave the warehouse.
- #### This is an important module for the **Shipping Warehouse Head** to ensure there are no shipping errors.