# Company Information

### **Module Guide: Company Information**

#### **Module Location**

#### Settings > Organization Structure > Company Information

#### **Module Purpose**

#### The **Company Information** module serves as a central dashboard or "control room" for each company entity registered in the system. This module displays a summary of the most crucial financial and accounting parameters, as well as providing a real-time overview of the closing status (locked or open) of all transactional sub-modules. It is the primary reference page for administrators and financial managers to monitor the health and configuration status of a company's accounting.​

### **1. Main View (Company Information Dashboard)**

#### This page presents summary information and status for the selected company.

#### **View Explanation**

- #### **Organization Structure**:
    
    
    - #### A panel on the left displays the organizational tree structure. Users can select a company (e.g., PT. MEGA GLOBAL FOOD INDUSTRY) to view its details in the main panel.
- #### **Company Form Information**:
    
    
    - #### This section displays the fundamental accounting parameters for the selected company :​
        
        
        - #### **Base Currency**: The functional currency the company uses for its bookkeeping (e.g., IDR).
        - #### **Current Financial Period**: The currently active fiscal year.
        - #### **Last Month in Financial Period**: The closing month of the fiscal year (e.g., December).
        - #### **Current Conversion Month**: The current active accounting period.
        - #### **Number of Periods per Year**: Shows the number of accounting periods in a year (e.g., 13, which could mean 12 regular months + 1 adjustment period).
- #### **Module Status**:
    
    
    - #### This table gives a quick overview of which transaction modules are currently open or closed (Yes/No). This is a summary view of what is set in the **Close Module** module.
        
        
        - #### **Module Name**: The type of transaction (General Journal, Sales Invoice, etc.).
        - #### **Closing Status**: Indicates whether the module is locked (Yes) or not (No).
        - #### **Closing Date & Closed By**: An audit log that records when and by whom a module was last closed.
- #### **Disallowed Periods**:
    
    
    - #### The area at the bottom contains system-wide date control settings to prevent incorrect entries.
        
        
        - #### **Deny overdue Entries**: Prevents users from entering transactions with a date before a specified date (back-dating control).
        - #### **Deny future Entries**: Prevents users from entering transactions with a date too far in the future (future-dating control).

### **2. Integrated Workflow & Business Process**

- #### **Monitoring Dashboard**: This module is primarily informational. It is the first place to check to understand a company's basic financial and operational status, such as the active period and which modules are locked.​
- #### **Information Consolidation**: The information displayed here (especially **Module Status**) is a reflection of settings made in other modules (like **Close Module** and **Close Period**), consolidated onto one screen for ease of monitoring.
- #### **System Rule Enforcement**: The settings in the "Disallowed Periods" section are hard rules enforced by the system. If activated, the system will automatically block any transaction entry attempt that violates these date restrictions.

### **3. Tips & Important Notes**

- #### Use this module as a quick "health check" to ensure the company's basic configuration is correct before starting large-scale data entry or the closing process.
- #### Pay attention to the **Module Status** section before performing a month-end or year-end close to ensure no important modules are left in an open state.
- #### The "Disallowed Periods" setting is a very powerful internal control tool for maintaining data integrity. Activate it according to your company's policy.
- #### Access to this module is typically granted to high-level users such as the Financial Controller, accounting managers, and system administrators.