# Cash Receipt

### **Module Guide: Cash Receipt**

#### **Module Location**

#### Finance > Cash Book Entry > Cash Receipt

#### **Module Objective**

#### The **Cash Receipt** module is a transactional module specifically used to record all receipts of money in the form of **physical cash**. Its main function is to apply cash payments received from customers against one or more outstanding sales invoices, thereby settling the receivable.

### **1. Main View (Cash Receipt Entry Form)**

#### The main page of this module is a form for inputting the details of a cash receipt. The process begins by creating a new document which will then be displayed in the **Cash/Bank Inflow List** module.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-09/scaled-1680-/72Himage.png)

### **2. Steps to Record a Cash Receipt**

#### **Step 1: Fill in Header Information**

#### At the top of the form, fill in the main details of the cash receipt:

- #### **Type**: Select the type of inflow, in this case, **Cash Receipt**.
- #### **Date**: Enter the date the cash was received (e.g., September 22, 2025).
- #### **Cash Receipt**: Enter the total amount of cash received.
- #### **Cash Book Account**: **Important!** Select the company's cash account that received the funds from the dropdown (e.g., MAIN CASHIER).
- #### **Notes / Memo**: Provide any relevant descriptions or notes.

#### **Step 2: Allocate the Payment to Invoices**

#### In the detail table at the bottom, you will detail which invoices are being settled by this cash payment:

1. #### Click the **\[+\]** icon to add a new row.
2. #### In the **Document No.** column, find and select one or more sales invoice numbers that are being settled by this payment.
3. #### Once selected, the system will automatically fill in details like **Received from** (customer name) and **Value** (invoice bill amount).
4. #### Ensure the total **Value** in the detail table equals the **Cash Receipt** amount in the header.

#### **Step 3: Verify and Confirm**

#### After all data is filled in and the allocation is correct, use the buttons in the bottom-left section:

- #### **Save**: To save the transaction as a draft.
- #### **Confirm**: To finalize and post the transaction into the system.

#### **Workflow & Integrated Business Process**

- #### Transactions recorded here will officially settle receivables originating from **Sales Invoices**.
- #### After being **Confirmed**, this document will appear in the **Cash/Bank Inflow List** and will automatically create an accounting journal entry (e.g., a **Debit** to the Cash account and a **Credit** to the Accounts Receivable account).

### **Tips & Important Notes**

- #### This module is functionally very similar to the **Bank Receipt** module, but is specifically used for **cash transactions**.
- #### To maintain the accuracy of physical cash records, ensure you select the correct **Cash Book Account** (e.g., 'PETTY CASH' for small operations vs 'MAIN CASHIER' for the main cashier).