# Cash Book Transaction

### **Report Module Guide: Cash Book Transaction Report**

#### **Module Location**

#### Finance > Reports > Cash Book Report

#### **Module Objective**

#### The **Cash Book Transaction Report** module is used to generate a "Cash Book" or "Bank Book" report. This report details all transactions, both inflows and outflows, that occurred on a specific cash or bank account within a single period. It is a fundamental report for daily cash monitoring and the reconciliation process.

### **1. Report Parameters (Filter)**

#### The main page of this module is a form containing various parameters to customize the report that will be generated.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-09/scaled-1680-/vRQimage.png)

#### Here is an explanation for each parameter:

- #### **Transaction Type**:
    
    
    - #### Filter the report to display **ALL** transactions, or only **Inflows** or **Outflows**.
- #### **Cash Book Account**:
    
    
    - #### This is the primary filter to select the specific cash or bank account whose report you want to view.
- #### **Start Date / To**:
    
    
    - #### Specify the transaction date range to be displayed (e.g., September 1, 2025, to September 30, 2025).
- #### **Approval status**:
    
    
    - #### Filter transactions based on their approval status.

### **2. Steps to Generate the Report**

#### **Step 1: Set Report Parameters**

#### Define the parameters you need, especially selecting the **Cash Book Account** to be checked and specifying its date range.

#### **Step 2: Generate the Report**

#### After all parameters are set, click one of the two buttons at the bottom:

- #### **\[Display Report\]**: To preview the cash book report directly on your screen.
- #### **\[View via Excel\]**: To download the report data in an Excel file format.

### **3. Report Content (Conceptual)**

#### The generated report will resemble a cash book or bank statement format, which will most likely display:

- #### Transaction Date
- #### Description / Narration
- #### Document Reference Number
- #### Debit column (for outflows)
- #### Credit column (for inflows)
- #### Running Balance

### **Tips & Important Notes**

- #### Use this report to perform an **internal reconciliation** before comparing it with the actual statement from the bank.
- #### This report is a recapitulation of all transactions recorded in the **Bank/Cash Receipt and Bank/Cash Disbursement** modules.
- #### This is a crucial daily operational report for the **Treasury and Accounting teams** to monitor cash and bank positions.