# Budget Version

### **Module Guide: Budget Version**

#### **Module Location**

#### Settings > Budget Settings > Budget Version

#### **Module Purpose**

#### The **Budget Version** module serves as a master data hub for creating and managing various versions of the company's budget sets. This feature enables **version control** for budgets, which is crucial for planning, scenario analysis, and reporting. A company can have multiple versions, such as "Initial Budget 2025," "Q1 Budget Revision," or "Mid-Year Forecast".​

### **1. Main View (List of Budget Versions)**

#### The main page displays a list of all budget versions that have been created. From here, users can see which versions are available in the system.

#### **View Explanation**

- #### **Filter**: Allows searching for a specific version by **Budget Version Code**.
- #### **Budget Version Table**:
    
    
    - #### **No**: Sequential number.
    - #### **Budget Version Code**: A unique code for each version.
    - #### **Budget Version Name**: A descriptive name for the budget version.
    - #### **idx\_period**: Indicates the fiscal period or year associated with this budget version.
- #### Currently, the table shows "NO DATA," which means no budget versions have been created yet.
- #### **Action Buttons**:
    
    
    - #### **New**: A button to open the form and create a new budget version.

### **2. Add Budget Version Page**

#### This form is used to define a new budget version.

#### **View Explanation**

- #### **Budget Version Code**: A field to enter the unique code.
- #### **Budget Version Name**: A field to provide a clear name (e.g., "Operational Budget 2025 - V1").
- #### **idx\_period**: A dropdown to select the fiscal year in which this budget version applies.
- #### **Will be followed up?**: A checkbox that likely serves to mark whether this version is active and will be used for comparison with actuals (variance analysis).
- #### **Action Buttons**: **Save**, **Reset**, and **Cancel**.

### **3. Steps to Create a New Budget Version**

- #### From the main page, click the **New** button.
- #### Enter a unique **Budget Version Code** and a descriptive **Budget Version Name**.
- #### Select the appropriate **Year** (idx\_period).
- #### Check the "Will be followed up?" box if this version is the one that will be actively monitored.
- #### Click **Save**.

### **4. Integrated Workflow & Business Process**

- #### **Budget Container**: The version created here acts as a "container" or "label" for a set of budget figures. The detailed budget numbers (e.g., sales budget, cost budget per department) will be entered in another module by referencing the version created here.
- #### **Variance Analysis**: When running a budget vs. actual comparison report, the user will be prompted to select which **Budget Version** they want to use as the benchmark.​
- #### **Planning Flexibility**: This allows management to compare actual performance not just against the initial budget but also against the latest forecast versions, providing a more dynamic analysis.

### **5. Tips & Important Notes**

- #### Use a clear naming convention for each version (e.g., `BUDGET25-ORIGINAL`, `FC25-Q1`, `BUDGET25-FINAL`) to make them easy to identify during reporting.
- #### Ensuring each version is linked to the correct period (idx\_period) is key to accurate reporting.
- #### This module is the first and most fundamental step in the budgeting cycle. Without a version, budget figures cannot be entered into the system.