# Balance Sheet

### **Report Module Guide: Balance Sheet**

#### **Module Location**

#### General Ledger > Report > Balance Sheet

#### **Module Objective**

#### The **Balance Sheet** module is a reporting tool that generates the Balance Sheet financial statement. This report presents a snapshot of the company's financial position—showing total **Assets**, **Liabilities**, and **Equity**—at a specific point in time. This module is not used for inputting data, but rather for configuring and displaying the report based on existing data in the general ledger.

### **1. Balance Sheet Report Parameters (Balance Sheet Filters)**

#### The main page of this module is a form containing various parameters or filters to customize the Balance Sheet report according to your needs.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/g47image.png)

#### Here is an explanation for each parameter:

- #### **Include Account Number / Rounding:**
    
    
    - #### Check **Include Account Number** to display account codes next to account names on the report.
    - #### Check **Rounding** to round the figures on the report.
- #### **As of:**
    
    
    - #### This is the most important parameter. Select the end-of-period date for which you want to see the financial position. The Balance Sheet will display balances as of this date (e.g., July 31, 2025).
- #### **Compare report within a period:**
    
    
    - #### Use this feature to create a comparative report. You can choose to compare it with the same period in the previous year or with a different month's period.
- #### **Currency:**
    
    
    - #### **Transaction Currency**: Displays the report in the original transaction currencies.
    - #### **Base Currency**: Displays the report in the company's base currency (e.g., IDR) by converting all foreign currencies using the recorded exchange rates.
- #### **Report Level:**
    
    
    - #### This dropdown is used to set the report's depth or level of detail (e.g., a summary by account group or detail down to the lowest sub-account).
- #### **Display:**
    
    
    - #### Choose the report layout format, either **Horizontal** or **Vertical**.
- #### **Include Adjustment Period:**
    
    
    - #### Check **Yes** if you want to include adjusting entries in the calculation of the balance sheet accounts.

### **2. Steps to Generate the Report**

#### The process to create a Balance Sheet report is very simple:

#### **Step 1: Set Report Parameters**

#### Fill in or select all the parameters you need in the **Balance Sheet Filters** section to ensure the resulting report meets your requirements.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/LVoimage.png)

#### **Step 2: Generate the Report**

#### After all parameters are set, click one of the three buttons in the bottom-left section of the page:

- #### **Display Report**: To preview the report directly on your screen.
- #### **Export to MS Excel**: To download the report data in an Excel file format, which can be processed further. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/C0Kimage.png)
- #### **Export to PDF**: To download the report in a PDF format that is ready to be printed or shared. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-07/scaled-1680-/RNrimage.png)

### **Tips & Important Notes**

- #### The Balance Sheet is a report of financial position at a single point in time. Ensure the **As of** date you select is correct for the desired period-end.
- #### For performance analysis, the **Compare report within a period** feature is very useful for seeing growth or changes from previous periods.
- #### Use **Export to MS Excel** if you need to perform custom calculations or create custom charts from the balance sheet data for presentations or internal reports.