# Asset Usage Request

### **Module Guide: Asset Usage Request**

#### **Module Location**

#### Fixed Asset > Asset Usage Request

#### **Module Objective**

#### The **Asset Usage Request** module serves as a formal system for employees to request the use or borrowing of company-owned assets for a specific period. This module is important for tracking who is using shared assets, managing their availability, and documenting asset handovers.

### **1. Main View (Request List)**

#### The main page of this module displays a list of all asset usage request documents that have been created.

#### **View Explanation**

#### This page is for viewing and managing all asset usage requests.

- #### **Filters**: You can search for a specific document by **Document Number** or a date range (**Start Date / End Date**).
- #### **Request List**: The table below will display all requests that match the filters, with columns such as **Document Number, Status,** and **Approval status**.

#### **Button Functions**

- #### **\[New\]**: The primary button to create a new asset usage request.

### **2. Steps to Create an Asset Usage Request**

#### **Step 1: Create a New Request**

#### From the Main View, click the **\[New\]** button to open the **Add Request** form.

#### **Step 2: Fill in General Information**

#### On the form that appears, details like **Requested by** and **Request Date** will be filled in automatically. You can add **Notes** if there are special remarks regarding your request.

#### **Step 3: Select the Asset and Usage Period**

1. #### In the **+ Asset List** table, click the **\[+\]** icon to add a new row.
2. #### In the **Asset Code** column, search for and select the asset you wish to use from the list of available assets.
3. #### Define the usage period by filling in the **From** (start) and **To** (end) dates.

#### **Step 4: Submit the Request**

#### After all data is filled in, click the **\[Confirm\]** button to save and submit your request for the approval process.

### **Tips & Important Notes**

- #### This module is crucial for managing **shared assets**, such as projectors, operational vehicles, or other special equipment.
- #### A confirmed request will likely go to the "Inbox" of a manager or the person in charge of the asset to be approved.
- #### With this module, the company can easily track who is currently using a specific asset and when that asset is scheduled to be returned.