# Asset Usage Metering

### **Module Guide: Asset Usage Meter**

#### **Module Location**

#### Fixed Asset > Asset Usage Meter

#### **Module Objective**

#### The **Asset Usage Meter** module serves as a special tool for recording and monitoring the usage level of assets based on operational metrics, such as **operating hours for machinery** or **kilometers (KM) for vehicles**. This data is crucial for calculating **usage-based depreciation (units of production method)** and for scheduling preventive maintenance.

### **1. Main View (Asset List)**

#### The main page of this module displays a list of assets whose usage is tracked by a meter.

#### **View Explanation & Filters**

#### This page is for managing the recording of asset usage per period.

- #### **Filters**: You can search for a specific asset by **Asset Code** or filter the list by **Asset Group**.
- #### **Key Column**: Pay attention to the **Hours / KM(s) of Usage** column. This is the column where you will input the asset's usage data for the current period.

#### **Period Button Functions**

#### This module operates based on a periodic cycle (e.g., monthly).

- #### **\[Open Period\]**: Used at the beginning of a period to 'open' a recording session. This allows you to start inputting usage data.
- #### **\[Close Period\]**: Used at the end of a period to 'close' and finalize all the usage data that has been input. After the period is closed, the data can no longer be changed.

### **2. Steps to Record Asset Usage**

1. #### **Open Period**: At the beginning of the period (e.g., on the 1st of every month), click the **\[Open Period\]** button. The period status for the relevant assets will change to "Open".
2. #### **Input Usage Data**: During or at the end of the period, select the asset for which you want to record usage. Input the usage figure in the **Hours / KM(s) of Usage** column (e.g., enter "500" for a machine that has operated for 500 hours, or "1200" for a vehicle that has traveled 1200 KM).
3. #### **Close Period**: At the end of the period, after all usage data for all relevant assets has been input, click the **\[Close Period\]** button to save the data finally.

### **Tips & Important Notes**

- #### This module is crucial for assets whose depreciation value is more accurately calculated based on usage levels rather than time (e.g., production machinery, heavy equipment, vehicles).
- #### The data from this module can also be used as a basis for scheduling service or **preventive maintenance** (e.g., car service every 10,000 KM or machine service every 5,000 operating hours).
- #### Ensure the period is closed routinely at the end of every month to keep depreciation and maintenance data always up-to-date.