# Asset Transaction

### **Module Guide: Asset Lifecycle Transactions**

#### **Module Location**

#### Fixed Asset > Asset Transaction

#### **Module Objective**

#### The **Asset Transaction** module is used to record and process all significant events in an asset's lifecycle after its acquisition. This includes major transactions such as the **sale of an asset (disposal), asset write-off, revaluation, or the transfer of an asset** between departments.

### **1. Main View (Asset Transaction List)**

#### The main page of this module displays a list of all asset lifecycle transactions that have been recorded.

#### **View Explanation**

#### This page is for viewing and managing all asset transactions.

- #### **Filters**: You can search for a specific document by **Document Number**, a date range, or **Transaction Type**.
- #### **Transaction List**: The table below will display all transactions that match the filters.

#### **Button Functions**

- #### **\[New\]**: The primary button to create a new asset transaction.

### **2. Steps to Record a Transaction (Example: Asset Disposal)**

#### Let's use the most common example: selling or disposing of an asset.

#### **Step 1: Create a New Transaction**

#### From the Main View, click the **\[New\]** button to open the **Add Asset Transaction** form.

#### **Step 2: Select the Transaction Type**

#### On the form that appears, in the **Transaction Type** column, select the type of transaction to be performed. For this example, select **DisposalAsset**.

#### **Step 3: Select the Asset to be Processed**

1. #### In the **+ Asset List** table, click the **\[+\]** icon to add a row.
2. #### In the **Asset Code** column, find and select the asset that will be sold. The system will automatically fill in the asset's current book value in the **Current Value** column.

#### **Step 4: Fill in Disposal Details (Important!)**

1. #### In the **Selling Price** column, enter the price at which the asset was sold.
2. #### The system will automatically calculate the gain or loss from the sale in the **Gain** or **Loss** column (calculated from Selling Price - Current Value).

#### **Step 5: Confirm the Transaction**

#### After all data is filled in, click the **\[Confirm\]** button. This action will finalize the transaction, which will:

- #### Deactivate or remove the asset from the active asset list.
- #### Automatically create the complex accounting journal entry for the asset disposal.

### **Tips & Important Notes**

- #### This module is an important accounting tool to ensure the asset lifecycle is correctly recorded from start to finish.
- #### Ensure you select the correct **Transaction Type** as it will determine the accounting treatment and the journal created by the system.
- #### The disposal process is a complex accounting process; this module greatly helps to simplify it.