# Account Template

### **Module Guide: Account Template**

#### **Module Location**

#### Settings > Accounting Settings > Account Pairing > Account Template

#### **Module Purpose**

#### The **Account Template** module serves as a facility for creating and managing a **Chart of Accounts (CoA)** in a template format. This allows a company to design a standard CoA structure that can be applied to multiple business entities or used as a foundation for setting up new bookkeeping systems. This feature is highly useful for standardization and efficiency in a multi-company environment.​

### **1. Main View (Account Template List)**

#### This page displays the Chart of Accounts structure being built as a template. Users can view the list of accounts, group them by category, and add new accounts.

#### **View Explanation**

- #### **Category Filter**: A dropdown to display accounts based on their category (e.g., Assets, Liabilities, Equity).
- #### **Account Table**: Displays the list of accounts in the template.
    
    
    - #### **Account No./Account Name**: The code and name of each account.
    - #### **View Pairing Detail**: Likely an option to see more details about the account.
    - #### **Default Position**: The normal balance of the account (Debit/Credit).
    - #### **Currency**: The default currency for the account.
    - #### **Main/Detail**: Indicates whether the account is a control account (header) or a posting account (detail).
- #### Currently, the table shows "No Data," indicating that a CoA template has not yet been created.
- #### **Action Buttons**:
    
    
    - #### **New**: Opens the form to add a new account to the CoA template.

### **2. Add Account Template Page**

#### This form is used to define each account that will be part of the Chart of Accounts template.​

#### **View Explanation**

- #### **Account Information**:
    
    
    - #### **Account No. & Account Name**: The unique code and name for the account.
    - #### **Parent Account**: Allows for creating a hierarchical structure by linking this account to a parent account.
    - #### **Default Position**: Defines the normal balance (Debit/Credit).
    - #### **Currency & Opening Balance**: Basic settings for the account.
- #### **Basic Company Linkage**:
    
    
    - #### **Account Category**: Groups the account into an appropriate category (Current Assets, Operating Expenses, etc.).
    - #### **Is Intercompany**: A checkbox to mark this account as one used for intercompany transactions, which is important for the consolidation process.
- #### **Action Buttons**:
    
    
    - #### **Save**: Saves the new account to the template.
    - #### **Save and Add New**: Saves the current account and immediately opens a new blank form for the next entry.
    - #### **Cancel**: Cancels the account addition.

### **3. Steps to Create a CoA Template**

- #### From the main page, click the **New** button.
- #### Fill in all the required details on the **Add Account Template** page, from **Account No.** and **Account Name** to selecting the **Account Category**.
- #### Use the **Save and Add New** button to speed up the process of adding many accounts sequentially.
- #### Repeat this process until the entire desired Chart of Accounts structure has been built in the template.

### **4. Integrated Workflow & Business Process**

- #### **CoA Standardization**: The primary function of this module is to create a standard Chart of Accounts. This template can be exported and imported into the database of a new company, ensuring all entities in a group use the same reporting structure.​
- #### **Implementation Basis**: When implementing the system for a new company, using this template can drastically save setup time compared to creating a CoA from scratch.
- #### **Reporting Consistency**: With a uniform CoA across all companies, the process of consolidating financial statements becomes much simpler and more accurate.

### **5. Tips & Important Notes**

- #### Designing a CoA template is a fundamental accounting activity that must be done carefully, in accordance with Financial Accounting Standards and management reporting needs.
- #### The account numbering structure should be logical and provide room for adding new accounts in the future.​
- #### The "Is Intercompany" feature is very important to fill in correctly to ensure the elimination process during consolidation runs smoothly.