Account Template

Module Guide: Account Template

Module Location

Settings > Accounting Settings > Account Pairing > Account Template

Module Purpose

The Account Template module serves as a facility for creating and managing a Chart of Accounts (CoA) in a template format. This allows a company to design a standard CoA structure that can be applied to multiple business entities or used as a foundation for setting up new bookkeeping systems. This feature is highly useful for standardization and efficiency in a multi-company environment.​

1. Main View (Account Template List)

This page displays the Chart of Accounts structure being built as a template. Users can view the list of accounts, group them by category, and add new accounts.

View Explanation

• Category Filter: A dropdown to display accounts based on their category (e.g., Assets, Liabilities, Equity).

• Account Table: Displays the list of accounts in the template.

  • Account No./Account Name: The code and name of each account.

  • View Pairing Detail: Likely an option to see more details about the account.

  • Default Position: The normal balance of the account (Debit/Credit).

  • Currency: The default currency for the account.

  • Main/Detail: Indicates whether the account is a control account (header) or a posting account (detail).

• Currently, the table shows "No Data," indicating that a CoA template has not yet been created.

• Action Buttons:

  • New: Opens the form to add a new account to the CoA template.

2. Add Account Template Page

This form is used to define each account that will be part of the Chart of Accounts template.​

View Explanation

• Account Information:

  • Account No. & Account Name: The unique code and name for the account.

  • Parent Account: Allows for creating a hierarchical structure by linking this account to a parent account.

  • Default Position: Defines the normal balance (Debit/Credit).

  • Currency & Opening Balance: Basic settings for the account.

• Basic Company Linkage:

  • Account Category: Groups the account into an appropriate category (Current Assets, Operating Expenses, etc.).

  • Is Intercompany: A checkbox to mark this account as one used for intercompany transactions, which is important for the consolidation process.

• Action Buttons:

  • Save: Saves the new account to the template.

  • Save and Add New: Saves the current account and immediately opens a new blank form for the next entry.

  • Cancel: Cancels the account addition.

3. Steps to Create a CoA Template

• From the main page, click the New button.

• Fill in all the required details on the Add Account Template page, from Account No. and Account Name to selecting the Account Category.

• Use the Save and Add New button to speed up the process of adding many accounts sequentially.

• Repeat this process until the entire desired Chart of Accounts structure has been built in the template.

4. Integrated Workflow & Business Process

• CoA Standardization: The primary function of this module is to create a standard Chart of Accounts. This template can be exported and imported into the database of a new company, ensuring all entities in a group use the same reporting structure.​

• Implementation Basis: When implementing the system for a new company, using this template can drastically save setup time compared to creating a CoA from scratch.

• Reporting Consistency: With a uniform CoA across all companies, the process of consolidating financial statements becomes much simpler and more accurate.

5. Tips & Important Notes

• Designing a CoA template is a fundamental accounting activity that must be done carefully, in accordance with Financial Accounting Standards and management reporting needs.

• The account numbering structure should be logical and provide room for adding new accounts in the future.​

• The "Is Intercompany" feature is very important to fill in correctly to ensure the elimination process during consolidation runs smoothly.