# Account Receivable Card

### **Report Module Guide: Account Receivable Card**

#### **Module Location**

#### Accounts Receivable > Report > Account Receivable Card

#### **Module Objective**

#### The **Account Receivable Card** report module is used to generate an "AR Card" or a detailed transaction report for each customer. This report is very flexible and can be customized for various purposes, from creating a statement of account to a collections worklist, thanks to the numerous available filter options.

### **1. Report Parameters**

#### The main page of this module is a form containing various parameters to customize the report that will be generated.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/GiHimage.png)

#### Here is an explanation for each key parameter:

- #### **Customer Name**:
    
    
    - #### Filter data by customer in various ways: **Category**, **Leader**, **Salesman**, or **Selected** (to choose one specific customer).
- #### **Report Date**:
    
    
    - #### Specify the end date or "cut-off" date for the report. The system will pull data up to this date (e.g., August 2, 2025).
- #### **Show All**:
    
    
    - #### Filter based on the invoice payment status. Select **only Half Paid/Not Paid** to display only unpaid invoices.
- #### **Detail Payment**:
    
    
    - #### Select **Show All Detail Payment** to display the details of each payment, or **only Summary** to display only the total payment.
- #### **Sort By**:
    
    
    - #### Choose the criteria for sorting the data on the report, for example, by **Due Date** to prioritize collections.
- #### **Other Filters**:
    
    
    - #### Many other filters are available such as **Invoice Date**, **Payment Date**, **Due Date**, **Currency**, and **Material Category** to further narrow down the report results.

### **2. Steps to Generate the Report**

#### **Step 1: Set Report Parameters**

#### Select all the combinations of parameters you need to generate a specific report. For example, to create a collections list, select a specific **Customer Name**, set **Show All** to **only Half Paid/Not Paid**, and set **Sort By** to **Due Date**.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/AbRimage.png)  
  
![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/qirimage.png)  
  
![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/yjlimage.png)

#### **Step 2: Generate the Report**

#### After all parameters are set, click one of the three buttons in the bottom-left section of the page:

- #### **Display Report**: To preview the report directly on your screen.   
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/WXHimage.png)
- #### **Export To MS Excel XLS**: To download the report data in an Excel file format (.xls). ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/ALQimage.png)
- #### **Export To MS Excel CSV**: To download the data in a CSV format.   
    ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/mjRimage.png)

### **Tips & Important Notes**

- #### This report is a more detailed and flexible version compared to the **Account Receivable Mutation** report.
- #### Use the **Show All** filter with the **only Half Paid/Not Paid** option to create a daily or weekly collections worklist for the collections team.
- #### The **Sort By Due Date** feature is very useful for prioritizing collections based on the most overdue invoices.
- #### This is an essential report for the **Accounts Receivable (AR)** and **Credit Control** teams.