# Account Payable Mutation

### **Report Module Guide: Account Payable Mutation**

#### **Module Location**

#### Accounts Payable > Reports > Account Payable Mutation

#### **Module Objective**

#### The **Account Payable Mutation** report module is used to generate a report that shows the movement or mutation of payables for a specific supplier/vendor within a single period. This report will detail the **beginning payable balance**, all **additions** (from purchase invoices), all **reductions** (from payments or debit notes), to arrive at the **ending payable balance**. This is a primary tool for reconciling accounts with vendors.

### **1. Report Parameters (Filter)**

#### The main page of this module is a form containing various parameters to customize the mutation report that will be generated.

![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/Lcyimage.png)

#### Here is an explanation for each parameter:

- #### **Customer**:
    
    
    - #### Although labeled 'Customer', this filter is used to select the **Vendor** or Supplier. You can select by **Child Category** or **Selected** (Specific Vendor).
- #### **Customer Date**:
    
    
    - #### Specify the **From** and **To** date range to define the mutation period to be displayed (e.g., August 1, 2025, to August 31, 2025).
- #### **Type**:
    
    
    - #### Select the report's level of detail: **Summary** or **Detail**.
- #### **Type Report**:
    
    
    - #### This is a key filter that determines the type of report:
    - #### **Mutation**: Displays the complete movement report (beginning balance, transactions, ending balance).
    - #### **Balance**: Only displays the final payable balance.

### **2. Steps to Generate the Report**

#### **Step 1: Set Report Parameters**

#### Select all the parameters you need, especially defining the **Vendor** scope and the **Customer Date** range. ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/kPOimage.png)

#### **Step 2: Generate the Report**

#### After all parameters are set, click one of the two buttons in the bottom-left section of the page:

- #### **Display Report**: To preview the mutation report directly on your screen. 
    
    #### ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/RDCimage.png)
- #### **Export To MS Excel**: To download the report data in an Excel file format. 
    
    #### ![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/IwRimage.png)

### **3. Example of the Report View**

#### After you click, the system will generate a detailed report like the following, which functions as a statement of account for a vendor.   
![image.png](https://manual.kokola.co/uploads/images/gallery/2025-08/scaled-1680-/cW2image.png)

#### **Report Explanation**: This report details all payable activity for the selected vendor in a specific period.

#### **Key Columns for Analysis**:

- #### **Vendor Info**: Displays the vendor's details.
- #### **Transaction**: This section displays:
    
    
    - #### **Beginning Balance**: The payable balance at the start of the period.
    - #### **Debit**: The total reduction in payables (e.g., payments, returns).
    - #### **Credit**: The total increase in payables (e.g., purchase invoices).
    - #### **Ending Balance**: The payable balance at the end of the period.

### **Tips & Important Notes**

- #### Use this report to **reconcile your payable records with the statement of account** sent by the vendor.
- #### Select **Type Report 'Mutation'** and **Type 'Detail'** to trace every transaction that occurred on a vendor's account.
- #### This is a very important operational report for the **Accounts Payable (AP)** team.