# Part 3: Financial & Support Processes

# Financial Management & Accounting

## Managing Finances & Accounting

- #### **Managing General Journals:** Used by **the Accounting team** to record accounting transactions that do not originate from other modules (e.g., adjustments). Access via **the General Ledger module > General Journals.  
    ![ERP Kokola (15).png](https://manual.kokola.co/uploads/images/gallery/2025-07/erp-kokola-15.png)**
- #### **Bank Reconciliation Process:** Conducted by **the Finance team** at the end of each month to match the balance in the system with the bank statement. Access via **the Finance module > Bank Reconciliation.  
    ![ERP Kokola (16).png](https://manual.kokola.co/uploads/images/gallery/2025-07/erp-kokola-16.png)**
- #### **Creating Financial Statements:** Key reports such as the Balance Sheet and Profit & Loss Statement can be pulled at any time by management and **the Accounting team**. Access via **General Ledger > Reports > Balance Sheet > Profit & Loss.![ERP Kokola (17).png](https://manual.kokola.co/uploads/images/gallery/2025-07/erp-kokola-17.png)**

# Inventory Management

## Inventory Management

- #### **Stock Taking Process:** Conducted periodically by **the Warehouse team** to count physical stock and reconcile it with system data. Access via **the Inventory > Goods/Services > Stock Taking module![ERP Kokola (18).png](https://manual.kokola.co/uploads/images/gallery/2025-07/erp-kokola-18.png)**
- #### **Inter-Warehouse Transfer Process:** Used when transferring goods from one warehouse location to another. Access via **the Inventory > Warehouse Transfer module.**

# Asset Management

## Asset Management

- #### **New Asset Registration:** Every new company asset (machinery, vehicles, computers) must be registered by **the Accounting/GA team**. Access this through **the fixed Assets > Assets Module  
    ![ERP Kokola (19).png](https://manual.kokola.co/uploads/images/gallery/2025-07/erp-kokola-19.png)**
- #### **Monthtly Depreciation Proccess:** The system can automatically calculate asset deprecation each month. Thie proccess is run by the Accounting team. Access this through **the Fixed Assets / Depreciation module. ![ERP Kokola (20).png](https://manual.kokola.co/uploads/images/gallery/2025-07/erp-kokola-20.png)**