Part 3: Financial & Support Processes
Financial Management & Accounting
Managing Finances & Accounting
-
Managing General Journals: Used by the Accounting team to record accounting transactions that do not originate from other modules (e.g., adjustments). Access via the General Ledger module > General Journals.
-
Bank Reconciliation Process: Conducted by the Finance team at the end of each month to match the balance in the system with the bank statement. Access via the Finance module > Bank Reconciliation.
-
Creating Financial Statements: Key reports such as the Balance Sheet and Profit & Loss Statement can be pulled at any time by management and the Accounting team. Access via General Ledger > Reports > Balance Sheet > Profit & Loss.
Inventory Management
Inventory Management
-
Stock Taking Process: Conducted periodically by the Warehouse team to count physical stock and reconcile it with system data. Access via the Inventory > Goods/Services > Stock Taking module
-
Inter-Warehouse Transfer Process: Used when transferring goods from one warehouse location to another. Access via the Inventory > Warehouse Transfer module.
Asset Management
Asset Management
-
New Asset Registration: Every new company asset (machinery, vehicles, computers) must be registered by the Accounting/GA team. Access this through the fixed Assets > Assets Module
-
Monthtly Depreciation Proccess: The system can automatically calculate asset deprecation each month. Thie proccess is run by the Accounting team. Access this through the Fixed Assets / Depreciation module.
