BC 2.3

Customs Documents Module Guide

Module Location :  

CEISA > Dokumen Pabean > BC 2.3

The BC 2.3 menu is used to manage notification documents for the entry of imported goods into a Bonded Warehouse (TPB) from a Customs Zone or other locations treated the same as a Temporary Storage Facility (TPS). This menu helps users monitor the process of entering imported goods into a TPB, from document creation, data entry, and validation to follow-up actions on the documents.

How to Open

• Select the Customs Documents menu.
• Click the BC 2.3 submenu.
• The system displays the Document List page.

Page Display

Displays a list of BC 2.3 document submissions for the import of goods into a TPB. Each row displays document information, such as submission number, shipper, registration number, registration date, route, customs office, and document processing status.

The page layout consists of:

• Period filter.
• Document table.
• Search field.
• Utility buttons.
• Action menu.

On the document list page, users can view documents that have already been created as well as documents that do not yet have registration data.

Button Descriptions

The functions of the buttons on the BC 2.3 page include:

• Filter: Displays data according to the selected period.
• Reset: Resets the filter to its default state.
• Utilities: Opens a menu of additional functions.
• Update to ERP: Updates or synchronizes data with the ERP.
• Retrieve ALL Responses: Retrieves responses for a number of relevant documents.
• Retrieve Response by AJU: Retrieves responses based on a specific application number.
• Multi Backup: Backs up multiple documents.
• Reload: Refreshes the data display.
• Add: Creates a new BC 2.3 document.
• Actions: Opens the list of actions available for the document.

Column Descriptions

• No.: Displays the document’s serial number.
• Document: Displays the document type, namely BC 2.3.
• Application Number: Displays the document’s identification number.
• Sender: Displays the sender of the goods, if available.
• Registration Number: Displays the document’s registration number if the registration process has been completed.
• Registration Date: Displays the date the document was registered.
• Channel: Displays the customs service channel, if available.
• Customs Office: Displays the Customs and Excise office handling the document.
• Action: Displays available actions for the document.

Button Descriptions

The button functions on the BC 2.3 page include:

• Filter: Displays data according to the selected period.
• Reset: Resets the filter to its default state.
• Utilities: Opens the additional functions menu.
• Update to ERP: Updates or synchronizes data with the ERP.
• Retrieve ALL Responses: Retrieves responses for a number of relevant documents.
• Retrieve Response by AJU: Retrieves responses based on a specific application number.
• Multi Backup: Backs up multiple documents.
• Reload: Refreshes the data display.
• Add: Creates a new BC 2.3 document.
• Actions: Opens the list of actions available for the document

  1. Explanation of the Action Menu 
     

     
     

     In the Action column, the Action button displays the following options:

     Edit:

     • Opens the document edit page to modify or complete BC 2.3 data.
       
     • Edit Submission Number: Used to change the document’s submission number.
       
     • Copy Data: Copies existing document data to serve as the basis for creating a new document.
       
     • Delete: Deletes the document.
       
     • Push to CEISA: Sends or pushes the document data to the CEISA system.
       
     • Print to Excel: Exports the document data to Excel format.
       

• Document Edit Page
  

  When the user selects the Edit menu, the system displays the BC 2.3 document details page. On this page, the following buttons are available:

  1. Back: Returns to the previous page.

  2.  Print: Prints the document

  3. Validate: Validates the document data.
     In addition, there are navigation tabs for entering document data, namely:
     

• Header: 
  

  
  

   

  Used to enter general application data. The available sections include:

  
  

       Application.

  • Application Number: Displays the document’s application number.

    Customs Office 

  • Port of Unloading: Displays the port where the goods were unloaded.

  • Unloading Customs Office: Displays the customs office where unloading takes place.

  • Supervising Customs Office: Displays the customs office that supervises the document.
    

    Other Information

  • Shipping Destination: Displays the destination of the goods, for example, a Bonded Zone

     

     

• Entity:
  

  
  

  The Entity tab is used to enter data on the parties involved in the document. The available fields include:

  
  

  Importer / TPB Operator

  • Get From ERP

  • Tax ID (NPWP)

  • Name

  • Address

  • TPB License Number

  • License Date

  • NIB

  
  

  Supplier
  

  • Get From ERP

  •  Name

  • Address

  • Country 

  
  Owner of Goods

  • Get From ERP

  • Tax ID (NPWP)

  • Name

  • Address 

    This tab is used to ensure that the identities of the parties involved have been entered completely and correctly

• Document:
  

  
  

  The Documents tab is used to manage the attached documents that accompany BC 2.3. The columns available in the attached documents table include:

  • Series

  •  Type

  • Date
  • Action

  •  Number

     

    An example of an attached document shown in the image:

  • INVOICE

  • CONTRACT

  • Available buttons:

  • Clear Documents: Clears the list of attached documents that have been entered.

  • Add: Adds a new attached document.

    In the Action column, there are icons for editing or deleting attachment

     

     

• Carrier:

The Carrier tab is used to enter cargo transportation data. The available fields include:

BC 1.1

1. BC 1.1 Number
2. Date
3. POS Number

Transportation

1. Mode of Transportation
2. Name of Transport Vehicle
3. Voyage/Flight/License Plate Number
4. Flag

Ports and Storage Locations

1. Port of Loading
2. Transit Port
3. Port of Discharge
4. Storage Location

This tab helps users record information regarding the movement and means of transportation of goods.

• Packaging & Containers: 

The Packaging & Container tab is used to record packaging and container data. There are two main sections:

Packaging

• • Series
  • Quantity
  • Type
  • Brand
  • Action

Container

• • Series
  • Number
  • Size
  • Type
  • Class
  • Action

Each section has an Add button for adding new data.

If there is no data, the table will display the message “No data available in table.”

• Transactions

The Transactions tab is used to enter transaction value and goods weight data. The available fields include:

Price

• • Currency

  • NDPBM

  • Goods Price

  • CIF Value

  • Customs Value

The following buttons are available:

• • Update to Latest Currency: Used to update values based on the selected currency and exchange rate data available in the application.

Other Prices

• • Add-On Costs
  • Deduction Costs
  • FOB
  • Freight
  • Insurance

Weight

• • Gross Weight (KGM)
  • Net Weight (KGM)

Additionally, there is a “Item Details” button to view item details.

• Goods

The Items tab is used to manage the list of items listed in the document. The columns in the items table include:

• • Series
  • HS
  • Description
  • Item Value
  • Quantity
  • Unit Code
  • Action

Available buttons:

• • Download Excel: Downloads the data or Excel template provided by the application.
  • Upload Excel: Upload item data from an Excel file.
  • Deduct Quota: Execute the quota deduction feature according to system regulations.
  • Add: Add new item data.

Notifications may also appear at the top, for example:

• • Item data must be filled in.

• Fees

The Fees tab is used to display or calculate fees associated with a document. Available sections:

• • Charged
  • Not Charged
  • Exempt
  • Deferred
  • Available buttons:

Calculate and Reload: Recalculates fee data and updates the display.

• Statements

The Declaration tab is used to display and complete the declaration section for the person responsible for the document. The available sections include:

Place & Date

• • Place
  • Date

Name & Position

• • Name
  • Position
    At the top, there is also a statement that the user is responsible for the accuracy of the document’s content and the validity of the supporting customs documents used as the basis for creating the document.

At the bottom of the page, the following buttons are available:

• • Previous: Return to the previous tab.
  • Next: Proceed to the next tab.

Instructions for Use

1. Open the BC 2.3 menu.
2. Specify the search period.
3. Click Filter.
4. Search for documents by Application Number or other criteria.
5. Click the Action button on the desired document.
6. Select the appropriate action, such as Edit.
7. Complete the data on the Header, Entity, Document, Carrier, Packaging & Container, Transaction, Goods, Levies, and Statement tabs.
8. Click Validate to check that the data is complete.
9. Use Push to Ceisa when the document is ready to be sent.
10. Use Print if the document needs to be printed.

Note

1. Ensure that the data on each tab is fully completed before validating.
2. Fill in the entity data according to valid supporting documents.
3. Complete the attached documents before sending the document.
4. Ensure that the transportation, transaction, and goods data match the source document.
5. Use the Upload Excel feature if you are entering goods data in bulk.
6. Double-check the Levies section before validating the document.
7. Ensure that the name, title, location, and date on the Statement tab are correct.
8. Use the Push to CEISA menu only after the data is accurate and complete.
9. Ensure that the submission results and official CEISA response are double-checked after the Push process.