GUIDE BOOK

MIS Module Guide

Module Location:

Access Requisition >  Guide Book

The Guide Book menu is used to open the official guide document regarding the Access Requisition process. Unlike other menus used to submit requests or manage data directly, the Guide Book menu serves as a reference for users to understand the applicable rules and submission workflow. When the Guide Book menu is selected, the system will open the “Work Instructions for Filling Out the Access Requisition” document in PDF format.

• Guide Book Contents

The Guide Book menu covers several types of Access Requisition processes:

1. Application Changes
   
   

   The Application Changes section explains the process for submitting changes and creating new applications. According to the procedures outlined in this document, users must specify the module for which the request is being submitted, provide a description of the changes, explain the benefits or opportunities, estimate the completion time, and attach supporting documents if necessary. The document also explains the functions of the buttons:

   1. Save: Used to save the submission so that the data can still be updated.

   2. Confirm: Used to proceed with the submission to the approval process.

   3. Cancel: Used to cancel the submission.
      
      

2. Access to Media Information Transfer (ATMI)
   
   

   The ATMI section explains the process for submitting requests for information media transfer access. Users can create new requests and view their request history. Users can also specify which users to include in the request, including submitting a request for themselves.

   
   

   On the ATMI form, users select the type of media information access required and fill out the request details. The document explains that more than one type of request can be selected as needed. Once confirmed, the request enters the approval process and can then be processed by the MIS team once approval is complete.
   
   

3. ERP/Application Access
   
   

   The ERP section explains the process for requesting access to ERP application modules and submodules. Users can select either the main module or specific submodules. If all submodules within a single module are required, the document states that users can select the main module. If only certain access rights are needed, users can select specific submodules.

   
   

   During this process, users can choose access types such as “Delete” and “Read” depending on the module being requested. After the request is saved and confirmed, the process is forwarded to the designated person in charge (PIC) for approval related to that module.
   
   

4. Work Permit
   
   

   The Working Permit section explains the process for requesting activity permits. Users must fill in information such as:
   

   • the activity to be performed,

   • the accompanying person,

   • user data,

   • user type (Internal or External),

   • and details of the required equipment.

   If more than one person participates in the activity, the document explains that there is a function to add user data.

   After the application is confirmed, the Working Permit will enter the approval process. The document also explains that after receiving CISO approval, users can view the details and QR code for permit verification purposes.
   
   

5. CCTV Layout & Direction Changes
   
   

   The Guide Book also explains the process for submitting requests for changes to CCTV layout and direction. Users must specify the Plant and the Type of Request.

   The types of requests described include:
   

   • Changes to CCTV Layout

   • Addition of CCTV Locations

     
     

   For layout changes, the required information includes the CCTV location, details of the change, reason for the change, notes, and supporting documents. For adding CCTV points, users must provide the location of the new CCTV point, notes, and supporting documents.
   

    

6. Approval Information in the Guidebook
   
   

   The Guide Book also explains the approval process. The document states that detailed application information and the approval history can be viewed after the application is submitted. The document uses the following indicators:
   

   • A blue checkmark icon indicates that the request has been approved. 

   •  An orange icon indicates that the request is still pending approval.

   
   Once all necessary approvals have been granted, the request can be processed by the MIS team according to the type of request.
   
   

7. Terms in the Guidebook
   
   

   The document also lists several terms used in the Access Requisition process.
   

   Term	DEfiniton
   PAI	Internal Application Change
   ATMI	Information Media Transfer Access
   REQDATA	Request Data
   MIS	Management Information System
   CISO	Chief Information Security Officer
   ERP	Enterprise Resource Planning
   PIC	Person In Charge
   CCTV	Closed Circuit Television
   NIK	Employee ID Number

8. How to Use the Guidebook
   
   

   To use the Guide Book:

   1. Select the Guide Book menu in the Access Requisition sidebar.

   2. The system will open the Access Requisition Completion Work Instructions document.

   3. Find the section that corresponds to the type of request you wish to submit.

   4. Use the document as a reference to understand the information you need to prepare and the approval workflow.

   5. Return to the Access Requisition menu to submit your request using the appropriate feature.
      

9. Tips & Important Notes
   
   

   • Use the Guide Book as a reference when you need an explanation of the Access Requisition process and requirements.

   • Make sure the type of request you are reviewing matches the task you need to perform.

   • Pay attention to the information regarding supporting documents, PIC approval, and confirmation steps before submitting your request.

   • Some screens, terms, and system addresses in the Guide Book are based on documents effective as of September 17, 2020, so there may be differences from the current Access Requisition interface.

   • If there are differences between the Guide Book interface and the current system, use the features available in the current version of Access Requisition and follow the procedures in effect at your company.