Access Requisition - ENGLISH


DASHBOARD

Access Requisition Module Guide

Module Location:

Access Requisition > Dashboard

The Dashboard is the main page in Access Requisition used to view a summary of information and the status of requests recorded in the system. Through this page, users can monitor the number of requests based on their status such as New, Approved, In Progress, Rejected, and Completed as well as view a summary of data for the various types of requests available in Access Requisition.

1. Purpose

The Dashboard page provides an overview of the status of requests in the Access Requisition system. The information on this page helps users track the number of new requests, requests currently being processed, and requests that have been approved, rejected, or completed. The Dashboard also displays a summary by request type, making it easier for users to monitor the data.

2. Main View

The Dashboard page contains several sections that display a summary of application data.
The dashboard page shown above displays a summary of application data, consisting of:

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Information

Description 

New

Displays the number of new applications recorded in this system that are still in the “New” status.

Approved This Month

Displays the number of applications that have been approved this month.

Finish This Month 

Displays the number of applications that have been completed this month. 

Total Reject

Displays the total number of applications with a “Reject” status.

Total On Progress

Displays the number of applications still in progress.

Total Finished 

Displays the total number of applications that have been fully processed.

Some information also includes a “Increase This Month” percentage. This information serves as an indicator of data growth displayed by the system for the current month.

The Dashboard example above shows the following information: These figures are based on the data stored in the system and may change depending on the status of the applications.

The Requisition Data section is used to display a summary of the status of requisitions in the Requisition Data category.

Status Description 
New  Displays the number of Requisition Data entries that are still in the “New” status.
On Progress  Displays the number of Requisition Data entries currently being processed.
Finish Displays the number of Requisition Data entries that have been fully processed.

In the dashboard example, the following figures are shown:
New: 24, On Progress: 35, and Finished: 266.
This information makes it easy for users to check the status of Data Requisitions without having to open each request individually.

3. CCTV Layout Changes

The CCTV Layout Changes section displays a summary of the status of requests related to CCTV layout changes. The available information includes:

Status

Description 

New 

Displays the number of CCTV Layout Change requests that are still in the “New” status.

On Progress

Displays the number of CCTV Layout Change requests that have been rejected.

Finish

Displays the number of CCTV Layout Change requests that have been fully processed.

In the dashboard example, the following values are displayed:
New: 0, Reject: 0, and Finish: 8.
The data counts will be updated based on the request statuses in the system.

4. Navigation Menu

On the left side of the page is a navigation menu used to access features in Access Requisition. The available menus include Dashboard, Requests, Approvals, Checklist, MIS, and Guide Book. Some menus have submenus that can be displayed by clicking the menu or the arrow icon.

5. Tips & Important Notes 

  1. Use the Dashboard to view the general status of a request before opening its details.

  2. The data on the Dashboard reflects the requests and status changes recorded in the system.

  3. The “New” status indicates a request that is still in the initial stage.

  4. The “On Progress” status indicates a request that is currently being processed.

  5. The “Reject” status indicates an application that has been rejected.

  6. The “Finish/Finished” status indicates an application that has been fully processed.

  7. To view information or perform further actions on an application, use the relevant menu items in the sidebar

APPLICATION

APPLICATION

ATMI

Access Requisition Module Guide

Module Location:

Access Requisition > Requisition ATMI

 

The ATMI (Access to Information Media Transfer) request is used to create requests related to access to information media transfer through the Access Requisition system. This page allows you to create a new ATMI request, view the list of requests currently displayed in the system, and view the history of previously submitted ATMI requests.

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This page contains several main functions: Add Application, Application History, the application list table, the search feature, and settings for the number of records displayed.

Section 

Description

Tambah Pengajuan

Used to create a new ATMI application.

Application History

Used to view the history of previously submitted ATMI applications.

Show Entries

Used to specify the number of records displayed in the table.

Search

Used to search for specific data in the application list.

Approval Details

Displays information related to the application approval process or details.

Dokumen No. 

Displays the ATMI application document number.

Type

Displays the type of application submitted.

User

Displays the user associated with the application.

Date

Displays the date the application was created or recorded in the system.

Action

Displays the actions available for the application data.

Previous / Next

Used to navigate to the previous or next page of data if there is more than one page of data.

 

To create a new ATMI request:

  1. First, click “Add Request.” Once you click the button, the ATMI request form will appear.

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  2. On the ATMI request form, there is a “Request No.” field.
    The application number is displayed in the following format:
    ATMI-xxxxx
  3. In the “User Being Applied For” field, click the available options and then select the user for whom you want to create the ATMI application.
  4. Make sure the selected user is correct before clicking the “OK” button.
APPLICATION

APPLICATION ACCESS

Access Requisition Module Guide

Module Location:

Access Requisition > Requisition  > Application Access

 

The Application Access Request feature is used to submit requests for access to applications available on the company’s system. Users can specify the applications for which access is requested and the users who require that access. Available applications are grouped by type such as ERP and non-ERP so users can select applications based on their needs.

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The main page features an “Add Request” button, a table listing requests, a search feature, and settings to adjust the number of records displayed.

  1. Column Descriptions:
    Section Description

    Add Request

    Used to create a new application access request.
    Show Entries

    Used to set the number of records displayed in the table.
    Search

    Used to search for specific request data.
    Approval Details

    Displays information regarding the approval process or details of the request.
    Dokumen No. 

    Displays the document number of the application access request.
    User Displays the user associated with the application access request.
    Type Displays the type of application requested.
    Date Displays the date the request was created or recorded in the system.
    Action Displays the actions that can be performed on the request data.
    Previous / Next Used to navigate to the previous or next page of data.

  2. Application Access Requests

Here are the steps to submit an application access request:

APPLICATION

APPLICATION CHANGES

Access Requisition Module Guide

Module Location:

Access Requisition > Requisition  > Application Change

 

The Application Change Menu is used to submit requests related to application requirements, including requests for new applications or changes, based on the options available in the system. Before submitting a request, users must prepare supporting information that explains the requirements, objectives, project guidelines, and implementation needs so that the request can be understood and processed by the relevant parties.

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The Application Change Request page is used to view a list of requests that have been submitted and to create new requests. This page features an “Add Request” button, a table listing requests, a search feature, and settings to adjust the number of records displayed.

Section Description
Add Submission  Used to create a new Application Change submission.
Show Entries Used to specify the number of records displayed in the table.
Search Used to search for submissions based on specific keywords.
Approval Details Displays information about the approval process or details of the submission.
Dokumen No. Displays the submission document number.
Type Displays the type of application or submission selected.
User Displays the user associated with the application.
Date Displays the date the application was created or recorded in the system.
Info Displays information regarding the status of the application.
Action Displays the actions that can be taken on the application.
Detail Used to view detailed information about the application, if available.
PIC Displays the PIC associated with the application process, if specified.

  1. Submitting an Application Change Request

    To create a new request, click the button:

    “Add Request”

    Before proceeding to the application selection form, the system will display information regarding the supporting documents that need to be prepared.

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  2. Selecting an Application Request

    After the Next button is selected, the system displays the application form.


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    The form contains two main fields:

    Field

    Description

    Application Submission

    Used to specify the type of application submission to be made.

    Application Type

    Used to specify the application associated with the submission.

    OK

    Used to continue the process after a selection has been made.

    Back

    Used to go back or cancel the process at that stage.

    X

    Used to close the form.

  3. Used to close the form.

    In the Application Submission field, select the type of submission that best suits your needs. In the example screenshot, the option selected is:

     “New”

    This means that the submission being created is a new application submission, as per the options available in the system.

  4. Selecting the Submission Type

    After selecting “Submit Application,” choose an application from the “Application Type” field. Applications in the system are grouped by category, such as:

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  5. Selecting the Appropriate Application

    1. Ensure that the selected application aligns with:

      company → system/application → submission requirements

    2. Pay attention to the company name in the application options, as the same application may be available for multiple companies or different units.

      For example:

      ERP KOKOLA - PT. MGFI

      is different from:

      ERP KOKOLA - PT. UNIMOS

      even though both use ERP KOKOL

       

  6. Continuing the Submission Process

    After selecting the Application Submission and Application Type, click the button:

    “OK”

    The system will proceed to the next step based on the selected application type and submission.

    If the user does not wish to continue, click:

    “Back”


APPLICATION

WORKING PERMIT

Access Requisition Module Guide

Module Location:

Access Requisition > Requisition  > Working Permit

 

The Work Permit menu is used to submit a request for a permit to conduct activities in the Data Center area. Through this menu, users can specify the date of the activity, describe the activity to be conducted, select a supervisor, list the participants, and provide information about any media or equipment to be brought into the Data Center area.

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On the Working Permit Application page, you can view a list of Working Permit applications that have been created. The main page features an Add Application button, a table listing the applications, a search feature, and settings to adjust the number of records displayed.

Section Description

Add Application

Used to create a new Working Permit application.
Show Entries

Used to set the number of records displayed in the table.
Search  Used to search for specific application data.
Approval Details Displays information regarding the application approval process.
Dokumen No.  Displays the Working Permit document number.
Date Displays the application date or the date recorded on the document.
Action Displays the actions available for that application.
Previous / Next Used to navigate between pages if there is more than one page of data.

Some columns include sorting icons that can be used to sort the data. If there are no applications to display, the system will display the message “No data available in table.”

  1. Working Permit Application

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    • First, click the “Add Application” button. Once clicked, the work permit application form will appear.

    • After clicking the “Add Application” button, a form will appear that you must complete. At the beginning of the form, you must provide information regarding the activity to be carried out.

      Field

      Description

      Date

      Used to specify the date the activity will take place.

      Activity

      Used to describe the activity or work to be performed in the Data Center area.

      Supervisor

      Used to select the person who will supervise the activity.

    • Next, fill out the form to add a user, which consists of several fields.

      Field

      Description

      WP Type

      Used to specify the type of Work Permit, such as INTERNAL.

      NIK / No. Identitas

      Used to enter the user’s NIK or ID number.

      Name

      Displays or is used to enter the user’s name.

      Organization

      Used to list the user’s organization or company.

      Assignment Letter

      Used to list or attach assignment letter information if necessary.

      Search Icon

      Used to search based on the entered NIK or ID number.

      Delete Icon

      Used to delete user data from the application.

    • And finally, information regarding the conditions of the activity: After the activity and user data have been completed, there are several questions that need to be answered based on the conditions at the time the activity takes place. This section is used to provide information about items, devices, or equipment that will be brought or used while in the Data Center area.

      • Transfer Media / Removable Media: The first question concerns the use of transfer media or removable media during activities in the Data Center area.

      • Recording Media: The next question concerns media that can be used to record images, video, or audio.

      • Specialized Equipment: Users must also provide information regarding the use of specialized equipment during the activity.

  2. Rules for Entering the Data Center Area

    At the end of the form, you’ll find information regarding the rules that must be observed when entering the PT. Mega Global Food Industry Data Center area, for both internal and external visitors. The rules listed in the system include:

    • Do not bring or use data storage devices

    • Do not bring or use video, image, or audio recording devices

    • Taking photographs is prohibited

    • Bringing food and beverages into the Testing and Server rooms is prohibited

    • Maintain cleanliness after completing activities

    • Disclosing PT. Mega Global Food Industry’s confidential information to third parties for any reason is prohibited

APPLICATION

DATA REQUISITION

Access Requisition Module Guide

Module Location:

Access Requisition > Requisition  > Data Requisition 

 

The Data Requisition menu is used to submit data requests through the Access Requisition system. Through this menu, you can create data requests by providing a description of the required data, as well as view a list of Data Requisition requests that have been created in the system.

  1. Main View

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    On the Data Requisition Request page, you can view a list of data requests available in the system. This page features several key functions, including the Add Request button, a list of requests, a search feature, and settings to adjust the number of records displayed.

  2. Screen Description 
    Section  Description 
    Add Request Used to create a new Data Requisition request.
    Show Entries Used to set the number of records displayed in the table.
    Search Used to search for specific request data.
    Approval Details Displays information about the request approval process or details.
    Dokumen No.  Displays the document number of the Data Requisition request.
    User Displays the user associated with the request.
    Date Displays the date the request was created or recorded in the system.
    Action Displays the actions available for the request data.
    Previous / Next Used to navigate to the previous or next page of data.

  3. data requisition request

    • First, click the “Add Submission” button. Once clicked, the data requisition submission form will appear.

    • After clicking the “Add Submission” button, the data requisition form will appear, which must be completed. The required information includes:

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      • Submission No.: The identification number for the data requisition submission.

      • Request Description: Used to explain the data required in the request.

APPROVAL

Approval Module Guide

Module Location:

Access Requisition > Approval

 

The Approval menu is used to view a list of requests that require approval in the Access Requisition system. Users with approval permissions can view request information based on document number, request type, requesting user, request date, and the actions that can be taken on the request.

  1. Main View

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    This page displays a “list of requests awaiting approval” that will enter the approval process. It features a table listing the requests along with several features to help users view and search for data.

  2. Screen Description 
    Section  Description
    Show Entries Used to specify the number of application records displayed per page.
    Search Used to search for application records based on specific keywords.
    Approval Details Displays information or details regarding the approval process for an application.
    Dokumen No.  Displays the document number for each application.
    Type Displays the type of application submitted.
    User Displays the user associated with the submission.
    Date Displays the date the submission was created or recorded in the system.
    Action Displays the actions available for processing the submission.
    Previous / Next Used to navigate to the previous or next page of data.

  3. Tips & Important Notes

    • Ensure that the request to be processed matches the Document No. and User listed.

    • Check the Request Type before initiating the approval process.

    • Use Approval Details to view information about the request’s approval process.

    • Use the Search feature to find specific requests more quickly.

    • Use Show Entries to adjust the number of records displayed.

    • Make sure you’ve reviewed the request details before taking any action in the “Action” section.

    • If the message “No data available in table” appears, it means there are no requests to display or process on that page.

CHECKLIST

CHECKLIST

CCTV

Checklist Module Guide

Module Location:

Access Requisition > Checklist > CCTV

The Checklist menu is used to periodically record and monitor the status of CCTV equipment, towers, and data centers through the Access Requisition system. On this page, you can fill out the CCTV checklist, manage DVR and camera data, and view monthly checklist reports by available plant. The Checklist menu contains several submenus: CCTV, Tower, and Data Center

  1. CCTV Checklist Main Screen

    The CCTV Checklist menu is used to periodically record and monitor the condition of CCTV devices through the Access Requisition system.

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    The main page contains several functions used to perform checklists and manage CCTV devices, namely:

    Feature 

    Description

    CCTV Checklist 

    Used to fill out the CCTV condition checklist.

    Manual CCTV Upload 

    Used to access the CCTV data/manual upload function available in the system.

    DVR

    Used to manage DVR data.

    Camera

    Used to manage CCTV camera data.

    Unimos Monthly Report

    Used to view the monthly CCTV checklist report for the PT. UNIMOS plant.

    MGFI Monthly Report

    Used to view the monthly CCTV checklist report for the PT. MGFI plant.
    CCTV Checklist Table Description

    The CCTV Checklist Table displays the following information:

    Coloum

    		 Description 

    No

    Displays the sequential number of the checklist entry.

    DVR

    Displays the number or ID of the DVR being checked.

    Checklist Code 

    Displays the unique code for the CCTV checklist.

    Name

    Displays the name of the user who performed the checklist.

    Plant

    Displays the plant or company where the CCTV device is located.

    Date

    Displays the date and time the checklist was performed.

    Action 

    Displays the actions that can be taken on the checklist data.

    Detail

    Used to view the details of the completed CCTV checklist.
    1. Filling Out the CCTV Checklist

      1. Step 1 – Click “CCTV Checklist”

        On the main page, click the “CCTV Checklist” button. The system will display the CCTV Checklist Form.image.png

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      2. Step 2 – Select the Day Type

        In the “Day” section, select the day type when the checklist is performed. The available options are:

        Option

        description 

        Work day

        Used when the checklist is performed on a workday.

        Holiday

        Used when the checklist is completed on a holiday.

      3. Step 3 – Select a DVR

        In the DVR field, select the DVR to be inspected. The field will display the DVRs available in the system. Ensure the selected DVR matches the device and location to be inspected.

      4. Step 4 - Click Next

        After selecting the day type and DVR, click the Next button to continue filling out the checklist. The form includes the following buttons:

        Button  Description 
        Next

        Used to proceed to the next step in filling out the CCTV checklist.
        Back

        Used to return to the previous step or cancel the process.
        X

        Used to close the form.
    2. DVR Management

      The DVR menu is used to add and manage DVR data used in the CCTV Checklist system. To open this page, click the DVR button on the CCTV Checklist page. The system will display the Add DVR form.

      • Adding a DVR

        In the Add DVR section, fill in the information for the DVR you want to register.

        Field Description 
        DVR No 

        Used to enter the DVR number or ID.
        Area

        Used to specify the area where the DVR is located.
        IP Address

        Used to enter the DVR’s IP address.
        Port

        Used to enter the port used by the DVR.
        DVR Username Used to enter the DVR username.
        DVR Password Used to enter the DVR password
        DVR ID Used to enter the DVR ID.
        Get DVR ID Used to retrieve the DVR ID via a system function.
        Status Used to specify whether the DVR status is Active or Inactive.
        Save Used to save the entered DVR data.

      • DVR List

        At the bottom of the page is a table listing the DVRs available in the system. The information displayed includes:

        Coloum  Description 
        No

        Sequential number of the DVR data.
        DVR

        Name or identifier of the DVR
        Plant

        The plant where the DVR is used.
        Status Displays the DVR status, such as Active or Inactive.
        Action Displays the actions that can be performed on the DVR data.
        Edit Used to modify the saved DVR information.

    3. Camera Management

      The Camera menu is used to add and manage CCTV cameras connected to the DVR. Click the camera button on the CCTV checklist main page. The system will display the camera addition page.

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      • Adding a Camera 

        In the Add Camera section, fill in the following information:

        Field

        Description 

        DVR No 

        Used to select the DVR to which the camera is connected.

        Camera Location 

        Used to enter the camera’s installation location.

        DVR IP Address

        Used to select the IP address of the DVR being used.

        DVR Channel

        Used to enter the DVR channel used by the camer

        Save 

        Used to save the camera data.

        Used to enter the DVR channel used by the camera.


      • Camera List 

        At the bottom of the page is a list of CCTV cameras that have been registered in the system. The information displayed includes:

        Coloum

        Description

        No

        The camera’s serial number.

        DVR

        The DVR to which the camera is connected.

        Camera

        Camera name or number.

        Camera Location

        Displays the camera’s installation location.

        Plant

        Displays the plant where the camera is used.

        Status

        Displays the camera’s status.

        Action

        Displays the actions that can be performed on the camera.

    4. Unimos Monthly Report

      The Unimos Monthly Report menu is used to view the results of the monthly CCTV checklist at the PT. UNIMOS plant. Click the Unimos Monthly Report button on the CCTV Checklist page. The system will display the Unimos Monthly CCTV Checklist page.

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      • Viewing the Report

        At the top of the page, there are several options:

        Field / Button 

        Description 

        Month

        Used to select the month for which you want to view the checklist report.

        DVR

        Used to select the DVR to be included in the report.

        Search

        Used to display the report based on the selected Month and DVR.

        Export to Excel

        Used to export the checklist report to an Excel file.

      • CCTV Checklist Status

        The monthly report includes several codes to indicate the camera’s status.

        Code

        Description 

        V

        Visible: The camera is displaying an image.

        S

        Signal Lost: The camera has lost its signal.

        C

        Camera Lost: The camera is not detected or has lost its connection.

        N

        Not Recorded: Camera footage is unavailable or was not recorded.

        In addition to the camera status codes, the report also includes special markers for:

        1. Sundays

        2. Holidays


        These markers help users distinguish between workdays and Sundays or holidays in the monthly report.

    5. MGFI Monthly Report

      The MGFI Monthly Report menu is used to view the monthly CCTV checklist report for the PT. MGFI plant. Click the MGFI Monthly Report button. The system will display the MGFI Monthly CCTV Checklist page. This page also includes an Export to Excel button for exporting the report.

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      Reading the MGFI Monthly
      Report In the report table, the main information displayed includes:

      Coloum 

      Description

      No

      Camera serial number.

      Camera

      Displays the camera name or number.

      Location 

      Displays the camera installation location.

      Date 1–31

      Displays the camera checklist results for each date in the selected month.
Tips & Important Notes

  1. Make sure the selected DVR matches the location of the device being inspected.

  2. Select “Work” or “Off” depending on the day’s status when the checklist is completed.

  3. Ensure that DVR information such as IP Address, Port, Username, Password, and DVR ID is entered according to the device’s configuration.

  4. Ensure that the Camera Location and DVR Channel match the actual installation conditions.

  5. Use the “Active” or “Inactive” status according to the device’s current status.

  6. Use “Camera History” if you need to view the history of camera changes.

  7. Use “Monthly Report” to monitor the status of cameras on a day-to-day basis.

  8. Pay attention to the codes V, S, C, and N in the report to determine the status of each camera.

  9. Use “Export to Excel” if the report needs to be saved or processed further.

  10. Use the “Search” and “Show Entries” features to facilitate searching and managing large amounts of data.

CHECKLIST

TOWER

Checklist Module Guide

Module Location:

Access Requisition > Checklist > Tower

 

The Tower Checklist menu is used to record and monitor the results of periodic tower condition inspections through the Access Requisition system. This page can be used to perform tower checklists, view a list of checklists that have been created, monitor the status of approvals and documents, and view annual tower preventive maintenance reports based on the UNIMOS or MGFI plant.

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The following features are available on this Tower Main Page:

Feature Description 
Add Checklist

Used to create a new tower inspection checklist.
Unimos Annual Report  Used to view the annual tower preventive maintenance report for the UNIMOS plant.
Mgfi Annual Report  Used to view the annual tower preventive maintenance report for the MGFI plant.
Show Entries Used to specify the number of records displayed in the table.
Search Used to search for specific checklist data.
  1. Tower Checklist List

    The main page displays a table showing tower checklist data that has been recorded in the system.

    Coloum  Description
    Dokumen No. 

    Displays the document number of the tower checklist.
    User

    Displays the name of the user who performed or created the checklist.
    Date

    Displays the date and time the checklist was recorded in the system.
    Status Approval

    Displays the status of the checklist approval process.
    Status Dokumen

    Displays the status of the checklist document.
    Action

    Displays the actions that can be taken on the checklist data.

    Checklist Status

  2. Checklist Status

    In the Status column, the system displays the Approval and Document statuses in the form of icons. The interface includes several types of icons, including:

    1. A green checkmark icon, indicating that the related step has been completed or processed (approved).

    2. A yellow/orange icon, indicating that the related step is still in progress (pending).

    3. A blue icon in the Document column indicates that the document is available.


    Since statuses may change as the checklist and approval processes progress, users should review both columns to determine the document’s current status.

  3. Add Checklist

    To create a new Tower checklist, click the Add Checklist button on the main page. The system will check the available checklist data. If a checklist for that condition or period has already been created, the system will display a notification:

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    Click the OK button to close the notification. This notification is designed to prevent users from creating the same checklist more than once.
CHECKLIST

DATA CENTER

Checklist Module Guide

Module Location:

Access Requisition > Checklist > Data Center

 

The Data Center Checklist menu is used to record and monitor the results of periodic inspections of the data center’s condition through the Access Requisition system. In addition to performing checklists, this page provides settings for inspection components-such as Checkpoints, Sub-Checkpoints, and Checkpoint Areas-as well as configurations for the relationships between checkpoints. Users can also view checklist details, copy checklist data, and generate reports from saved data.

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Data Center Checklist List

The main page features a table displaying the Data Center checklists that have been recorded in the system.

Table Description

Coloum Description 
No

Displays the sequential number of the data.
Checklist Code 

Displays the identification code for the Data Center checklist.
Status

Displays the checklist status as an icon.

  1. A document icon indicates that the data center has not yet been checked.

  2. A green checklist icon indicates that the data center has been checked.
Date

Displays the date the checklist was created or executed.
Action

Displays the actions that can be taken on the checklist.

At the top of the page, there are also several key features:

Feature Description
Data Center Checklist

Used to create or run a Data Center checklist.
Checklist Checkpoint Setting 

Used to configure the relationships between Checkpoints, Sub-Checkpoints, and Checkpoint Areas used in the checklist.
Checkpoint Used to add and manage master Checkpoints.
Sub Checkpoint Used to add and manage Sub-Checkpoints for each Checkpoint.
Area Checkpoint Used to add and manage areas used in a Checkpoint.
Show Entries Used to specify the number of records displayed in the table.
Search  Used to search for specific checklist data.


Tips & Important Notes

 

 

 

MIS

MIS

SUBMISSION LIST

MIS Module Guide

Module Location:

Go to Requisition > MIS > Submission List

The Submission List menu is used to view and monitor submissions received by the MIS. Through this page, you can filter data by period, status, and submission type, as well as view detailed information, processing progress, and available actions for each submission.

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Application List Filters

At the top of the page, there are several filters used to narrow down the data.

Section Description
From

Used to specify the start date of the application period.
To Used to specify the end date of the application period.
Status Used to filter data based on application status.

Application Typ

 Used to filter data based on application type.
Filter Used to display data based on the selected parameters.
Search Used to search for data based on specific keywords.
Show Entries Used to specify the number of records displayed per page.

How to Use the Filter

  1. Set the start date in the From field.
  2. Set the end date in the To field.
  3. Select a Status if needed.
  4. Select an Application Type.
  5. Click Filter.
  6. The system will display the corresponding data

If you select All, the system will display all data in that category.

Submission List Table

Coloum Description 
Approval Details Used to view approval process details.
No. Displays the sequential number of the record.
Dokumen No. Displays the submission identification number.
Type Displays the type of application or submission.
User Displays the user associated with the submission.
Dept Displays the user’s department.
Date Displays the date and time of the submission.
Info Displays the application status information.
Action Used to open application information via “View Description.”
Detail Used to view the processing progress via “View Details.”
Urgent Used to mark an application as urgent.
PIC Displays the PIC handling the application, if available.

Icon Explanations

Icon Description 
Blue Icon – Info Used to open “View Description.”
Yellow Icon – Action Used to open “View Description.”
Green Icon – Detail Used to open “View Detail.”
Red Ikon  – Urgent Used to set the request as urgent.

 

View Description

The View Description feature is used to view more detailed information about a submission. To open it:

Application Information

On the left side of the page is information about the user and the approval process. This information may include:

Visible approval stages may include:

If the process is not yet complete, the system may display the status “Pending.”

Results Tab

The Results tab displays key information about the request.

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Available fields include:

Field Description

Request Type

Displays the type of request.
User

Displays the user associated with the request.
Plant

Displays the plant/company.
Departement

Displays the user’s department.
Application Name Displays the submitted application.
Request Type Displays the type of request.
Module Displays the main module.
Submodules 1–3  Displays submodules, if available.

New Module Description

Displays an explanation of the need for changes or a new module.

Analysis and Coordination

The Analysis and Coordination tab is used to record the initial project planning.

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Available Phases:

Phase Description

Problem Analysis

The phase of analyzing the problems that form the basis of the proposal.

Determination of Workflow and Solutions

The phase of determining the workflow and solutions to be used.
Advantages, Disadvantages, and Constraints  The stage for evaluating the conditions and constraints of the planned solution.
Planning Dates Used to determine the planned dates for each activity.

 

Data Standardization

The Data Standardization tab is used to display plans related to data readiness. 

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Available stages:

Phase Description

Data Structure

Used for planning related to data structure.

Data Completeness

Used for planning data completeness checks.

Planning Date

Used to determine the implementation schedule.

 

Implementation

The Implementation tab is used to display the development and testing phases.

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Available phases:

Phase Description

Workflow Simulation and Evaluation

The phase for simulating and evaluating the process workflow.
Internal Testing The internal testing phase.
Sosialisasi, Training dan Eksternal Test The outreach, training, and external testing phase.
Evaluation  The phase for evaluating the implementation results.
Planning Dates Used to set the planned dates for each phase.

 

Project Release

The Project Release tab is used to display the final stages before the project is made available to users.

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Phase Description

Application Backup from Main Server

The stage for preparing the application backup.

Changes and Migration to Main Server

The stage for making changes or migrating to the Main Server.
User Running

The stage when users begin using the application.

Evaluation

The evaluation stage following the release.

Planning Date

Used to determine the schedule for each stage.

 

View Details

The View Details feature is used to view the progress of a project.

Click the green icon in the Details column.

The system will display the following page:

Executor Project Timeline

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Available information:

Section Description 
Type

Displays the application or project type.
Submission No. Displays the submission number.
Module Displays the related modules and submodules.
Description Displays the requirements description.
Projects Displays the project phases.
Indicator Displays the achievement indicator.
Achievement Percentage Displays the progress percentage.
PIC Displays the PIC, if available.

Indicator

Value Description
0 No Progress Yet
5 In Progress
10

Completed
MIS

API LIST

MIS Module Guide

Module Location:

Access Requisition > MIS > List API

 

The List API menu is used to view and manage API data recorded in the MIS system.

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Screen Description

Section

Description
Add API

Used to open the API addition form.
Search

Used to search for APIs.
Copy

Used to copy table data.
Excel  Used to export to Excel.
CSV Used to export to CSV.
PDF Used to export to PDF.
Print Used to print the API list.

API List Table

Coloum  Description
API API Name. 
From Source system/application.
To Destination system/application.
URL API endpoint address.
Type

API process type.
Action

Available actions.

API Types

  1. GET: Used to retrieve data from the destination system/server.
  2. POST: Used to send to be processed by the server
  3. JOB: Used as an internal MIS system type for specific processes/jobs. 

Adding an API

Click the button:

Add API

The system will display the Add API form.

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Field Description 
API Name  API Name.
From

Source system/application.
To Destination system/application.
URL API Endpoint.
Type Specifies GET, POST, JOB, or other available options.
Parameter Key Parameter value.
Parameter Value Parameter value.
+ Add a parameter.
URL Description Provides additional information about the API.
Save Saves the API data.
Back Cancels the addition.


MIS

ESA UPDATE FORM

MIS Module Guide

Module Location:

Access Requisition > MIS > ESA Update Form

 

The ESA Update Form menu is used to retrieve specific data via the ESA Data Update form.

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The page contains:

Section Description 

Select Data

Used to select the type of data to be retrieved.
Get Data

Used to run the data retrieval process based on the selection.

For some data types, the system may display additional fields.

For example, when selecting “User Data,” the system displays:

Enter NIK (If Required)

The NIK can be used to retrieve data for a specific user.

The following rule applies:

A maximum of 1 NIK

MIS

APPROVAL SETTINGS

MIS Module Guide

Module Location:

Go to Requisition > MIS > Approval Settings

 

The system will display the Application Change Request page, which contains a list of approval configurations.

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Table Description

Coloum Description
No

Sequence number of the data.

Application Name / Request

Displays the application or type of request.
Module

Displays the module related to the approval.
Name

Displays the name of the party/PIC.
As of

Displays the party’s position or role in the approval process.
Action

Displays the action taken on the configuration.

The “Show Entries” feature is used to set the number of records displayed, while “Search” is used to find specific configurations.

 

Adding an Approval

Click the button:

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Field Description

Request Type

Used to select the type of request to be configured.

Service

Used to select the associated service.
PIC

Used to specify the PIC.

As

Used to specify the PIC’s role in the approval process.
Close

Closes the form without saving.
Save changes

Saves the approval configuration.

 

Usage Steps

GUIDE BOOK

MIS Module Guide

Module Location:

Access Requisition >  Guide Book

The Guide Book menu is used to open the official guide document regarding the Access Requisition process. Unlike other menus used to submit requests or manage data directly, the Guide Book menu serves as a reference for users to understand the applicable rules and submission workflow. When the Guide Book menu is selected, the system will open the “Work Instructions for Filling Out the Access Requisition” document in PDF format.

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The Guide Book menu covers several types of Access Requisition processes:

  1. Application Changes

    The Application Changes section explains the process for submitting changes and creating new applications. According to the procedures outlined in this document, users must specify the module for which the request is being submitted, provide a description of the changes, explain the benefits or opportunities, estimate the completion time, and attach supporting documents if necessary. The document also explains the functions of the buttons:

    1. Save: Used to save the submission so that the data can still be updated.

    2. Confirm: Used to proceed with the submission to the approval process.

    3. Cancel: Used to cancel the submission.

  2. Access to Media Information Transfer (ATMI)

    The ATMI section explains the process for submitting requests for information media transfer access. Users can create new requests and view their request history. Users can also specify which users to include in the request, including submitting a request for themselves.


    On the ATMI form, users select the type of media information access required and fill out the request details. The document explains that more than one type of request can be selected as needed. Once confirmed, the request enters the approval process and can then be processed by the MIS team once approval is complete.

  3. ERP/Application Access

    The ERP section explains the process for requesting access to ERP application modules and submodules. Users can select either the main module or specific submodules. If all submodules within a single module are required, the document states that users can select the main module. If only certain access rights are needed, users can select specific submodules.


    During this process, users can choose access types such as “Delete” and “Read” depending on the module being requested. After the request is saved and confirmed, the process is forwarded to the designated person in charge (PIC) for approval related to that module.

  4. Work Permit

    The Working Permit section explains the process for requesting activity permits. Users must fill in information such as:

    • the activity to be performed,

    • the accompanying person,

    • user data,

    • user type (Internal or External),

    • and details of the required equipment.

    If more than one person participates in the activity, the document explains that there is a function to add user data.

    After the application is confirmed, the Working Permit will enter the approval process. The document also explains that after receiving CISO approval, users can view the details and QR code for permit verification purposes.

  5. CCTV Layout & Direction Changes

    The Guide Book also explains the process for submitting requests for changes to CCTV layout and direction. Users must specify the Plant and the Type of Request.

    The types of requests described include:

    • Changes to CCTV Layout

    • Addition of CCTV Locations


    For layout changes, the required information includes the CCTV location, details of the change, reason for the change, notes, and supporting documents. For adding CCTV points, users must provide the location of the new CCTV point, notes, and supporting documents.

     

  6. Approval Information in the Guidebook

    The Guide Book also explains the approval process. The document states that detailed application information and the approval history can be viewed after the application is submitted. The document uses the following indicators:

    • A blue checkmark icon indicates that the request has been approved. 

    •  An orange icon indicates that the request is still pending approval.


    Once all necessary approvals have been granted, the request can be processed by the MIS team according to the type of request.

  7. Terms in the Guidebook

    The document also lists several terms used in the Access Requisition process.

    Term DEfiniton
    PAI

    Internal Application Change
    ATMI

    Information Media Transfer Access
    REQDATA Request Data
    MIS Management Information System
    CISO Chief Information Security Officer
    ERP Enterprise Resource Planning
    PIC Person In Charge
    CCTV Closed Circuit Television
    NIK

    Employee ID Number
  8. How to Use the Guidebook

    To use the Guide Book:

    1. Select the Guide Book menu in the Access Requisition sidebar.

    2. The system will open the Access Requisition Completion Work Instructions document.

    3. Find the section that corresponds to the type of request you wish to submit.

    4. Use the document as a reference to understand the information you need to prepare and the approval workflow.

    5. Return to the Access Requisition menu to submit your request using the appropriate feature.

  9. Tips & Important Notes

    • Use the Guide Book as a reference when you need an explanation of the Access Requisition process and requirements.

    • Make sure the type of request you are reviewing matches the task you need to perform.

    • Pay attention to the information regarding supporting documents, PIC approval, and confirmation steps before submitting your request.

    • Some screens, terms, and system addresses in the Guide Book are based on documents effective as of September 17, 2020, so there may be differences from the current Access Requisition interface.

    • If there are differences between the Guide Book interface and the current system, use the features available in the current version of Access Requisition and follow the procedures in effect at your company.