MIS SUBMISSION LIST MIS Module Guide Module Location: Go to Requisition > MIS > Submission List The Submission List menu is used to view and monitor submissions received by the MIS. Through this page, you can filter data by period, status, and submission type, as well as view detailed information, processing progress, and available actions for each submission. Application List Filters At the top of the page, there are several filters used to narrow down the data. Section Description From Used to specify the start date of the application period. To Used to specify the end date of the application period. Status Used to filter data based on application status. Application Typ Used to filter data based on application type. Filter Used to display data based on the selected parameters. Search Used to search for data based on specific keywords. Show Entries Used to specify the number of records displayed per page. How to Use the Filter Set the start date in the From field. Set the end date in the To field. Select a Status if needed. Select an Application Type. Click Filter. The system will display the corresponding data If you select All, the system will display all data in that category. Submission List Table Coloum Description  Approval Details Used to view approval process details. No. Displays the sequential number of the record. Dokumen No. Displays the submission identification number. Type Displays the type of application or submission. User Displays the user associated with the submission. Dept Displays the user’s department. Date Displays the date and time of the submission. Info Displays the application status information. Action Used to open application information via “View Description.” Detail Used to view the processing progress via “View Details.” Urgent Used to mark an application as urgent. PIC Displays the PIC handling the application, if available. Icon Explanations Icon Description  Blue Icon – Info Used to open “View Description.” Yellow Icon – Action Used to open “View Description.” Green Icon – Detail Used to open “View Detail.” Red Ikon  – Urgent Used to set the request as urgent.   View Description The View Description feature is used to view more detailed information about a submission. To open it: Select an entry on the Submission List page. Click the yellow icon in the Action column. The system will display the application details page. For Application Change requests, the system displays the following page Application Information On the left side of the page is information about the user and the approval process. This information may include: User name NIK Rol Department Submission ID Process date Approver Approval process status Visible approval stages may include: Proposer Change Approval Module PIC Work Approval MIS If the process is not yet complete, the system may display the status “Pending.” Results Tab The Results tab displays key information about the request. Available fields include: Field Description Request Type Displays the type of request. User Displays the user associated with the request. Plant Displays the plant/company. Departement Displays the user’s department. Application Name Displays the submitted application. Request Type Displays the type of request. Module Displays the main module. Submodules 1–3  Displays submodules, if available. New Module Description Displays an explanation of the need for changes or a new module. Analysis and Coordination The Analysis and Coordination tab is used to record the initial project planning. Available Phases: Phase Description Problem Analysis The phase of analyzing the problems that form the basis of the proposal. Determination of Workflow and Solutions The phase of determining the workflow and solutions to be used. Advantages, Disadvantages, and Constraints  The stage for evaluating the conditions and constraints of the planned solution. Planning Dates Used to determine the planned dates for each activity.   Data Standardization The Data Standardization tab is used to display plans related to data readiness.  Available stages: Phase Description Data Structure Used for planning related to data structure. Data Completeness Used for planning data completeness checks. Planning Date Used to determine the implementation schedule.   Implementation The Implementation tab is used to display the development and testing phases. Available phases: Phase Description Workflow Simulation and Evaluation The phase for simulating and evaluating the process workflow. Internal Testing The internal testing phase. Sosialisasi, Training dan Eksternal Test The outreach, training, and external testing phase. Evaluation  The phase for evaluating the implementation results. Planning Dates Used to set the planned dates for each phase.   Project Release The Project Release tab is used to display the final stages before the project is made available to users. Phase Description Application Backup from Main Server The stage for preparing the application backup. Changes and Migration to Main Server The stage for making changes or migrating to the Main Server. User Running The stage when users begin using the application. Evaluation The evaluation stage following the release. Planning Date Used to determine the schedule for each stage.   View Details The View Details feature is used to view the progress of a project. Click the green icon in the Details column. The system will display the following page: Executor Project Timeline Available information: Section Description  Type Displays the application or project type. Submission No. Displays the submission number. Module Displays the related modules and submodules. Description Displays the requirements description. Projects Displays the project phases. Indicator Displays the achievement indicator. Achievement Percentage Displays the progress percentage. PIC Displays the PIC, if available. Indicator Value Description 0 No Progress Yet 5 In Progress 10 Completed API LIST MIS Module Guide Module Location: Access Requisition > MIS > List API   The List API menu is used to view and manage API data recorded in the MIS system. Screen Description Section Description Add API Used to open the API addition form. Search Used to search for APIs. Copy Used to copy table data. Excel  Used to export to Excel. CSV Used to export to CSV. PDF Used to export to PDF. Print Used to print the API list. API List Table Coloum  Description API API Name.  From Source system/application. To Destination system/application. URL API endpoint address. Type API process type. Action Available actions. API Types GET: Used to retrieve data from the destination system/server. POST: Used to send to be processed by the server JOB: Used as an internal MIS system type for specific processes/jobs.  Adding an API Click the button: Add API The system will display the Add API form.   Field Description  API Name  API Name. From Source system/application. To Destination system/application. URL API Endpoint. Type Specifies GET, POST, JOB, or other available options. Parameter Key Parameter value. Parameter Value Parameter value. + Add a parameter. URL Description Provides additional information about the API. Save Saves the API data. Back Cancels the addition. ESA UPDATE FORM MIS Module Guide Module Location: Access Requisition > MIS > ESA Update Form   The ESA Update Form menu is used to retrieve specific data via the ESA Data Update form. The page contains: Section Description  Select Data Used to select the type of data to be retrieved. Get Data Used to run the data retrieval process based on the selection. For some data types, the system may display additional fields. For example, when selecting “User Data,” the system displays: Enter NIK (If Required) The NIK can be used to retrieve data for a specific user. The following rule applies: A maximum of 1 NIK APPROVAL SETTINGS MIS Module Guide Module Location: Go to Requisition > MIS > Approval Settings   The system will display the Application Change Request page, which contains a list of approval configurations. Table Description Coloum Description No Sequence number of the data. Application Name / Request Displays the application or type of request. Module Displays the module related to the approval. Name Displays the name of the party/PIC. As of Displays the party’s position or role in the approval process. Action Displays the action taken on the configuration. The “Show Entries” feature is used to set the number of records displayed, while “Search” is used to find specific configurations.   Adding an Approval Click the button: Field Description Request Type Used to select the type of request to be configured. Service Used to select the associated service. PIC Used to specify the PIC. As Used to specify the PIC’s role in the approval process. Close Closes the form without saving. Save changes Saves the approval configuration.   Usage Steps Select the Request Type. Select the Service. Specify the PIC. Select a role in the “As” field. Review your selections. Click “Save changes.”